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About the Role
As a trusted partner to the business, you will be the go-to person for a wide range of stakeholders, providing seamless administrative support, coordinating key activities, and helping to keep the team running efficiently. This permanent full-time position is ideal for someone who enjoys building relationships, staying organised, and being at the heart of a collaborative and high-performing team.
Responsibilities
- Administer travel arrangements for team including flights, visas, accommodation, meetings & transfers
- Type correspondence/documents and prepare presentations professionally
- Organise meetings, reserve rooms, and answer the telephone promptly and professionally
- Coordinate Conferences, Team Meetings and assist with other activities such as the Annual Sales & Marketing Conference
- Assist with the coordination of the ANZ training calendar, collating attendees, catering, materials for ANZ Training Manager & Team
- Organise a smooth commencement for new departmental staff by arranging a computer, phone, office, and Induction meetings
- Prepare, monitor & track progress of Grants & Donation forms
- Take Minutes for Leadership Team Meetings and other management meetings
- Organise catering through canteen/local supplier as required
- Process expenses through Concur and check expense claims for completeness
- Process invoices for various departments in Coupa
- Work with Customer Service Portal and Accounts team for timely payment of invoices
- Set up new suppliers and ensure documentation is complete and signed for compliance
Requirements
- Proven experience in a Personal Assistant (PA), Executive Assistant (EA), or Administrative Support role
- Advanced proficiency across the Microsoft 365 suite, including Outlook, Word, PowerPoint, Excel, and Teams
- Strong experience using digital collaboration and virtual meeting platforms
- Excellent organisational, communication, and multitasking skills
- Ability to manage competing priorities while maintaining accuracy and professionalism
Skills
- Microsoft 365 suite
- Outlook
- Word
- PowerPoint
- Excel
- Teams
- Digital collaboration platforms
- Virtual meeting platforms
- Organisational skills
- Communication skills
- Multitasking skills
- Concur
- Coupa
Location
- Old Toongabbie
Work Type
- Hybrid
- Full-time
- Permanent
Experience Level
- Not specified
Education Level
- Not specified
About the Company
- Baxter believes every person deserves a chance to live a healthy life.
- Baxter is redefining healthcare delivery to make a greater impact.
- Baxter colleagues are united by the Mission to Save and Sustain Lives.
- Baxter fosters a culture of courage, trust, and collaboration.
- Baxter empowers individuals to take ownership and make a meaningful impact.
- Baxter strives for efficient and effective operations and holds employees accountable for delivering exceptional results.
- Baxter has been at the forefront of innovation since 1931, bringing smarter, more personalized care to patients.
- Baxter is redefining healthcare delivery across the care journey.
Equal Opportunity
- Baxter is an equal opportunity employer.
- Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
- Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally.