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About the Role

BGIS is seeking an experienced Facilities Supervisor to support the delivery of facilities management services across a large, high-profile corporate campus in Macquarie Park. You will coordinate maintenance activities, manage work orders, support financial administration, and build positive relationships with stakeholders. This role is ideal for someone organized, who thrives in a fast-paced environment, communicates confidently, and takes pride in delivering exceptional customer service with accuracy.

Responsibilities

Coordinate preventative and reactive maintenance through the CMMS, ensuring work orders are accurately assigned, tracked and completed.
Review invoices, purchase orders, accruals and financial documentation while supporting budgeting and contract administration.
Prepare weekly and monthly reports for stakeholders and maintain accurate contract records.
Build strong working relationships with the client, subcontractors and internal teams to support consistent service delivery.
Monitor contractor performance and assist with compliance across BGIS systems, contract requirements and HSEQ processes.
Maintain accurate documentation within SharePoint and other business systems.
Support continuous improvement initiatives that enhance operational efficiency and customer experience.
Contribute to a positive, collaborative team culture through open communication and knowledge sharing.

Requirements

Experience within facilities management, property management or a similar building services environment.
Strong administrative and organisational skills with the ability to manage multiple priorities and meet deadlines.
Experience working with CMMS platforms and Microsoft Office, particularly Excel, Outlook and Word.
Sound financial administration skills, including invoice processing, purchase orders and reporting.
Excellent written and verbal communication skills with a customer-focused approach.
Ability to work independently while contributing positively within a close-knit team.
Experience coordinating subcontractors and service providers.
Knowledge of building services, maintenance operations or contract administration.
Understanding of OH&S, QA or compliance systems.
Full working rights in Australia.

Skills

CMMS platforms
Microsoft Office
Excel
Outlook
Word
Financial administration
Invoice processing
Purchase orders
Reporting
Written communication
Verbal communication
Customer-focused approach
Collaboration
Knowledge sharing
Continuous improvement
Building services
Maintenance operations
Contract administration
OH&S
QA
Compliance systems

Location

Macquarie Park, NSW

Work Type

Full-Time
Permanent
Hybrid

Experience Level

Experienced

Education Level

High School Certificate or equivalent
Qualifications in Facilities Management, Property, Building Services or a related discipline (Desirable)

Benefits

Spot recognition vouchers
$2,000 employee referral bonus
Access to Flare for discounts
Fitness Passport for you and your family
Employee discounts
Annual flu vaccination vouchers
Career development through internal mobility, secondments and learning opportunities
Paid volunteer leave
Wellbeing initiatives
Job security
Opportunities for professional growth

About the Company

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across a diverse range of industries.
We are committed to creating safe, efficient and high-performing workplaces while fostering a collaborative, inclusive culture where our people can grow and succeed.

Equal Opportunity

BGIS is an equal opportunity employer and warmly encourages applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals and people from culturally diverse backgrounds.