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About the Role

Provide high-level executive support enabling digital strategy delivery and operational excellence. Working closely with executive leaders and stakeholders across the University, this role will provide comprehensive executive, administrative, governance and operational support to ensure the effective day-to-day functioning of the portfolio. The role supports the coordination of strategic and operational priorities, enabling informed decision-making, effective governance and strong stakeholder engagement.

Responsibilities

Manage a broad range of complex administrative functions, including executive diary management, travel coordination, correspondence management, and expense processing.
Prepare professional reports, presentations, and briefing materials.
Provide end-to-end secretariat support for meetings and committees, including coordination of agendas, papers, minutes, action items, and schedules.
Coordinate events, forums, planning days, and promotional activities.
Maintain robust records management and governance systems.
Develop effective working relationships with a diverse range of internal and external stakeholders.

Requirements

Strong executive support experience.
Ability to operate in a complex organizational environment.
Experience in a university or tertiary education environment, ideally supporting executive or senior leadership.
High level of digital proficiency, including Microsoft 365 and enterprise systems.
Ability to produce polished documents and presentations.
Well-developed communication, interpersonal, and relationship management skills.
Demonstrated organizational capability, including workflow management, prioritization, and meeting deadlines.
Proactive, adaptable, and solutions-focused.
Strong attention to detail in fast-paced environments.
Must provide evidence of working rights in Australia at the time of application.

Skills

Executive diary management
Travel coordination
Correspondence management
Expense processing
Report preparation
Presentation preparation
Briefing material preparation
Meeting and committee secretariat support
Agenda coordination
Minutes preparation
Action item tracking
Schedule coordination
Event coordination
Records management
Governance systems management
Stakeholder relationship management
Workflow management
Prioritization
Deadline management
Microsoft 365
Enterprise systems

Location

Parramatta South, Australia
Hawkesbury (Richmond), Australia

Work Type

Full-time
Ongoing
Hybrid

Experience Level

Executive support experience
University or tertiary education environment experience

Salary/Compensations

HEW Level 6 $97,693 – $104,713 per annum, plus 17% Super and Leave Loading

Benefits

Access to staff-only products and offers with selected banking partners
Salary sacrifice options for onsite parking
Novated motor vehicle leasing
Free Employee Assistance Program (EAP)
Complimentary annual flu vaccination
Eligibility for Fitness Passport membership
Access to discounted private health cover
Onsite childcare (Long day care and early learning services) with potential for discounted fees and salary packaging

About the Company

Western Sydney University is committed to substantive equality.
We are boldly different, energetic, global, diverse, dynamic, and youthful.
Our mission is to deliver student success, impactful research, and stronger communities.
Making a difference starts at Western.

Equal Opportunity

We are committed to substantive equality as outlined in our Equal Opportunity Policy.
We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.
For reasonable adjustments during the application process, please contact [email protected].