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About the Role

INVIRO is seeking a motivated Receptionist and Administrative Assistant to join our collaborative, close-knit team. This role involves handling diverse and challenging projects where your contributions are valued and professional development is supported.

Responsibilities

• Answering incoming calls on a multi-line system and directing them to the appropriate team member or department.
• Welcoming and assisting clients and visitors upon arrival.
• Preparing the boardroom for meetings and ensuring meeting spaces are ready for use.
• Handling general administrative duties, including filing, scanning, and maintaining records.
• Preparing reports and correspondence.
• Maintaining office organization and assisting with light office upkeeps.
• Providing support to senior managers, such as organizing emails and calendars.
• Formatting documents and creating materials using MS Word and Excel, as well as proofreading and editing documents.
• Assisting with personal errands as needed.

Requirements

• 2+ years of experience as an Administrative Assistant.
• Valid driver's license.
• Access to a reliable vehicle.
• Ability to quickly learn and adapt to a new industry.
• Calm and professional demeanor in a fast-paced environment.
• Strong interpersonal skills to effectively support clients and customers.
• Comfortable with computers, smartphones, and tablets, and willing to learn new applications.
• Strong research skills with the ability to present data clearly and concisely.
• Ability to work independently with sound judgement and attention to detail.
• Excellent management, time-management, problem-solving, writing, editing, grammatical, organizational, and research skills.
• Applicants must be eligible to work in Canada.

Skills

• Microsoft Office Suite
• MS Word
• MS Excel
• MS PowerPoint
• Google Docs
• Canva
• Computers
• Smartphones
• Tablets
• Research
• Writing
• Editing
• Grammar
• Organization
• Time-management
• Problem-solving

Location

• Scarborough, Ontario

Work Type

• Full-time
• On Site

Experience Level

• 2+ years of experience as an Administrative Assistant

Salary/Compensations

• $18 – 23 /hour

About the Company

• INVIRO is one of Canada’s leading Mechanical/Electrical Engineering Firms.
• We pride ourselves on fostering a supportive work environment.
• Our office is Well Health Certified, designed to promote a safe and healthy atmosphere.
• We are a family that values your contributions and is dedicated to achieving collective excellence.

Equal Opportunity

• Each qualified applicant will receive consideration for employment without being subject to discrimination based on any characteristics protected by law.
• We are committed to ensuring an inclusive recruitment process. If you require any accommodations during the recruitment process, please let us know. We will work with you to ensure your needs are met while keeping all details strictly confidential.