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About the Role

The Parts Administrator performs responsible work ordering and purchasing automotive parts for a large facility, maintaining parts inventory and pertinent records. This role involves working closely with mechanics, shop supervisors, and the Fleet Manager, with general supervision from the Fleet Manager.

Responsibilities

• Assist in ensuring and enforcing safety policies inside the Maintenance Facility.
• Ensure employee, vendor, and visitor compliance with regard to PPE.
• Adhere to the company dress code and policies.
• Keep work orders current with parts information and assist with work orders in truck tracker.
• Receive items, check them in, confirm completeness, and distribute to correct personnel.
• Follow up on task assignments.
• Ensure availability of parts and supplies for each vehicle/equipment.
• Maintain a perpetual inventory.
• Track shipping information on all parts requests.
• Manage all vehicle EZ Pass/Best passes, including leased and owned vehicles.
• Assist DOT with vehicle registrations as necessary.
• Review, follow, and comply with the parts budget, including submitting accurate inventories for reconciliation.
• Assist with establishing a parts budget.
• Seek the best possible costs when ordering parts.
• Support crews on the road with part requests.
• Establish and maintain vendor relationships and continually search for new vendors and cost-saving opportunities.
• Communicate directly with the Shop Supervisor and Fleet Manager on repair parts needed.
• Ensure invoices are closed and prepared for Accounts Payable in a timely manner.
• Streamline and approve the request, approval, and tracking process of repair parts.
• Uphold purchasing policies and standards.

Requirements

• Ability to work independently and use outside resources to find unique parts.
• Ability to establish and maintain effective working relationships with other employees and vendors.
• Ability to be well organized and maintain inventory of parts.
• 10-year criminal background search.
• Clean driving history.
• Pre-employment drug screen.
• Valid Driver's License (REAL ID).

Skills

• Considerable knowledge of automotive, Class 8, semi-trucks, trailers, diesel engines, and heavy equipment parts identification.
• Communicate effectively.

Location

• Warehouse
• Automotive shop

Work Type

• Full-time
• Nights and weekends may be required
• Overtime may be required

Experience Level

• 2 years of related experience in ordering automotive parts

Education Level

• High school diploma or GED

About the Company

• Hi-Lite is an Equal Opportunity Employer.

Equal Opportunity

• Hi-Lite is an Equal Opportunity Employer.