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About the Role

The Metropolitan Golf Association seeks a talented communicator and administrator to serve as its Client Administrator for the Metropolitan Golf Writers Association (MGWA). This role involves managing day-to-day association operations, crafting communications, and coordinating the MGWA’s flagship event, the National Awards Dinner. The position is suited for individuals with a background in journalism, communications, or association management, requiring strong writing skills and operational follow-through. You will support the MGWA Board across website, social media, and email communications, and manage logistics for meetings, governance, and events. This part-time role averages 25-30 hours per week, with seasonal peaks up to 40 hours per week.

Responsibilities

• Serve as a writer and/or editor for MGWA communications, including member emails, announcements, newsletters, press releases, and award announcements.
• Manage and maintain MGWA’s social media channels (YouTube, LinkedIn, X/Twitter, Facebook, Instagram) — drafting posts, scheduling content, and maintaining a consistent editorial voice.
• Maintain and update the MGWA website with current news, event information, membership content, and results.
• Draft, proofread, and distribute all member-facing email communications, coordinating timing and approvals with the MGWA President.
• Write and distribute press releases and award announcements following appropriate approvals; coordinate media outreach on behalf of the association.
• Coordinate production and printing of the MGWA Dinner program — from copy drafting and proofreading to sourcing photographs and obtaining permissions, to coordinating with marketing team to obtain ad materials.
• Maintain a consistent editorial voice across all MGWA platforms and materials.
• Schedule and staff all Executive Committee and Board meetings; prepare and distribute meeting notices, agendas, and supporting materials.
• Attend Executive Committee meetings, capture accurate notes, and draft and distribute professional meeting summaries.
• Maintain organized records of Board decisions, governance documents, and correspondence.
• Coordinate with the MGWA’s external accountant and insurance contacts to compile required documentation for annual tax returns and policy renewals.
• Support the MGWA Treasurer and MGA CFO with accurate, timely financial reporting — including income and expense accounting for the Annual Dinner.
• Maintain the MGWA membership database; process membership renewals and new membership applications and keep the online membership directory current and accurate.
• Manage the Quill & Tee Golf Club GHIN roster throughout the season.
• Support the Activities Committee with meeting and outing announcements, scheduling, and entry management.
• Coordinate financial transactions — deposits, invoices, and check processing — with the MGA accounting team; provide monthly bank statement reconciliations.
• Serve as the primary point of contact for MGWA members, handling calls, emails, and general inquiries with professionalism and responsiveness.
• Maintain organized electronic filing systems for all association records.
• Conduct venue site inspections and make recommendations for upcoming Dinner locations.
• Select menu; hire and coordinate vendors including videographer, lighting technician, photographer, and florist.
• Process reservation forms and payments; follow up on unpaid invoices.
• Manage all event signage including updating existing Gold Tee banner, gift bags, and raffle logistics, including prize collection, certificate creation, and winner coordination.
• Administer the raffle and silent auction, including bid sheets, payment processing, and prize distribution.
• Create and finalize the Dinner seating chart.
• Develop the event Run of Show with the MGWA President and maintain updates through execution.
• Distribute Run of Show to all involved parties (venue, photographer, videographer, award recipients and presenters) and communicate any changes up to the start of the event.
• Order all trophies and plaques; coordinate shipping to recipients following the Dinner.
• Coordinate travel and accommodations for award recipients as needed.
• Assist with marketing, promotion, and solicitation efforts.
• Contribute to other MGA Client Association department initiatives and events as directed by the Chief Administrative Officer.

Requirements

• Exceptional writing and editing skills — produce clean, engaging, professional copy and adapt voice for different audiences and channels.
• Experience managing digital communications platforms including social media, email newsletters or listservs, and website content management systems.
• Exceptional organizational skills with the ability to manage multiple concurrent workstreams and deadlines with care and autonomy.
• Experience supporting a volunteer Board or governing body — drafting agendas, capturing minutes, maintaining governance records.
• Experience coordinating events, fundraising activities, or gala-style functions, including vendor management.
• Comfort with basic bookkeeping or financial reconciliation processes.
• Outgoing, professional demeanor; adept at building relationships with Board members, media professionals, and longtime members.
• Bachelor’s degree in Communications, Journalism, English, Public Relations, or a related field, or equivalent professional experience.
• 5+ years of experience in communications, association management, nonprofit administration, or a closely related field.
• Experience writing and editing professional communications — samples or portfolio encouraged.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with social media management and scheduling tools.
• Experience with email marketing or member communications platforms (e.g., Constant Contact, Mailchimp, or similar).
• Comfort with website CMS platforms for routine content updates (no coding required).
• Must be authorized to work in the U.S. (no visa sponsorship).

Skills

• Writing
• Editing
• Communications management
• Digital communications
• Social media management
• Website content management
• Email marketing
• Organizational skills
• Event coordination
• Bookkeeping
• Financial reconciliation
• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Social media management and scheduling tools
• Email marketing or member communications platforms (e.g., Constant Contact, Mailchimp, or similar)
• Website CMS platforms
• HubSpot (familiarity a plus)
• GHIN (familiarity a plus)
• Golf Genius (familiarity a plus)

Location

• Elmsford, NY
• NY Metro area

Work Type

• Hybrid
• Part-time
• Occasional evenings

Experience Level

• 5+ years of experience in communications, association management, nonprofit administration, or a closely related field.

Education Level

• Bachelor’s degree in Communications, Journalism, English, Public Relations, or a related field, or equivalent professional experience.

Salary/Compensations

• $22-27/hour

Benefits

• PTO
• Paid holidays

About the Company

• Founded in 1897, the Metropolitan Golf Association is one of the nation’s oldest and largest amateur golf associations, serving 500+ member clubs and 175,000 golfers across the NY Metro Area. A nonprofit organization, the MGA provides handicapping, course rating, The Met Golfer magazine, and prestigious regional championships.
• The Metropolitan Golf Writers Association, founded in 1952, is one of the leading golf media organizations in the country, representing writers, broadcasters, and golf communications professionals across the New York metropolitan area. The MGWA is administered through the MGA.