Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

Knight Frank's International Residential Super Prime team seeks an Executive Assistant to support two Partners in a fast-paced, varied, and high-profile role. This position offers a fantastic opportunity to work closely with ultra-high-net-worth individuals, international clients, and senior stakeholders, playing a pivotal role in keeping the team organized, efficient, and focused by providing first-class executive and administrative support.

Responsibilities

Provide dedicated support to two Senior Negotiators within the International Residential Super Prime team.
Manage complex diaries and schedules across multiple time zones.
Coordinate meetings, agendas, and follow-up actions.
Manage correspondence, emails, and incoming communications.
Arrange international travel, including flights, accommodation, itineraries, transportation, and logistics.
Process expenses and supplier invoices in line with company policies.
Prepare professional presentations, business materials, biographies, proposals, and business documentation.
Maintain and organize team records, documentation, and shared filing systems.
Support client and applicant inquiries where required.
Assist with CRM management and the maintenance of client data.
Register new instructions and support the invoicing process for transactional sales and marketing activity.
Maintain finance trackers and reporting records.
Assist with the preparation of high-quality pitch materials for exclusive Super Prime listings and confidential off-market opportunities.
Create and maintain property records, ensuring all information is accurate and up to date.
Work closely with colleagues and the international associate network to manage property collateral and marketing materials.
Conduct regular portfolio audits across Knight Frank platforms and associate websites.
Support the management of Super Prime property and deal lists.
Assist with client due diligence processes.
Champion compliance, best practice, and quality standards throughout the sales process.
Assist with the production of property brochures and marketing materials across print and digital channels.
Support marketing campaigns, advertising initiatives, and promotional activity.
Work closely with Marketing and PR teams to identify media opportunities and property features.
Coordinate social media submissions and promotional content.
Support the development of the team's LinkedIn and social media presence.
Assist with ambassador programmes, Wealth Report initiatives, and client events.
Support the planning and delivery of team events, client functions, and business development activities.
Assist with ad hoc projects and strategic initiatives as they arise.
Contribute to the smooth running and continued success of the wider Super Prime team.

Requirements

Previous experience as an Executive Assistant, Personal Assistant, or Team Assistant within a professional services, property, or client-focused environment.
Experience producing professional presentations, proposals, and client-facing materials.
Strong diary management and international travel coordination experience.
Experience working with senior stakeholders and external clients.
Knowledge of CRM systems and document management platforms desirable.
Additional European language skills would be advantageous but are not essential.

Skills

Highly organised with excellent attention to detail.
Proactive, enthusiastic, and self-motivated.
Able to manage multiple priorities and work independently.
Comfortable working in a fast-paced environment.
Excellent communicator with strong interpersonal skills.
Confident dealing with senior stakeholders and high-profile clients.
Professional, discreet, and trusted with confidential information.
Collaborative team player who builds strong relationships across the business.
Creative with a strong eye for presentation and visual quality.
Adaptable and willing to take ownership of tasks from start to finish.
Strong Microsoft Office skills, particularly PowerPoint, Word, Excel, and Outlook.
Excellent written and verbal communication skills.
Experience using, or the ability to quickly learn: Microsoft Office Suite, Workday, SAP / Working Life HUB (Property Management System), Frontify, Dotdigital, LinkedIn and Instagram, Microsoft Teams and Google Workspace.

Location

London, UK

Work Type

Full-time

Experience Level

Experienced Executive Assistant

Salary/Compensations

Competitive salary

About the Company

Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934.
Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies.
We work responsibly in partnership to enhance people's lives and environments in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.
At the heart of all we do are our Clients. A relationship built on trust is vital.
As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property.
Through our deep understanding of key markets and sectors – both emerging and established – we are dedicated to meeting and exceeding their property goals.
A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse.
We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring.
We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve.
Our collaborative and engaged teams provide excellent and dedicated client service.
In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated.
In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together.
Learn more about what sets us apart here.
This is an exciting opportunity to join one of Knight Frank's leading international residential teams, working at the very top end of the global property market.
You'll gain exposure to high-profile clients, complex transactions and international projects whilst becoming a key part of a collaborative and successful team.
For more details on our International team, please click here.
Your trusted partners in property.
We work responsibly in partnership to enhance people’s lives and environments.
Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies.