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About the Role
This role provides analytical and operational support for data protection, privacy governance, records management, and data retention. It assists the organization in meeting legal, regulatory, and contractual obligations through effective privacy controls, retention frameworks, information governance processes, and compliance monitoring.
Responsibilities
- Support the delivery and ongoing operation of data protection, records management, and data retention frameworks.
- Monitor compliance with data protection and retention requirements, identifying risks and supporting remediation.
- Coordinate periodic reviews of retention schedules with business owners.
- Manage the retention schedule update process, ensuring communication and implementation.
- Oversee disposition review activities for record deletion or archival.
- Assist with the investigation, documentation, and management of privacy incidents and data subject rights requests.
- Maintain privacy and information governance documentation, including Records of Processing Activities (ROPAs), data inventories, and retention schedules.
- Support the completion and administration of Data Protection Impact Assessments (DPIAs), Legitimate Interest Assessments (LIAs), and Transfer Risk Assessments (TRAs).
- Monitor and track privacy and information governance actions, risks, and remediation activities.
- Provide operational support and guidance to business stakeholders on data protection, records management, and retention requirements.
- Collaborate with the DPO, Digital, Risk & Compliance, Legal, and business stakeholders to embed privacy-by-design and information governance practices.
Requirements
- Experience providing advice on data protection matters.
- Proven experience in data protection, ideally spanning data retention, records management, records of processing activities, and incident management.
- Strong understanding of UK GDPR, Data Protection Act requirements, and core data protection principles.
- Experience using data privacy tooling, specifically OneTrust.
- Understanding of records management and data retention principles, including retention schedules, records disposal, and defensible deletion practices.
- Experience coordinating activities across multiple stakeholders and tracking actions to completion.
- Ability to interpret policies, standards, and regulatory requirements and apply them to operational processes.
- Experience in regulated environments (financial services, insurance, or similar) is beneficial.
- Familiarity with responsible AI principles.
- Detail-oriented and proactive individual comfortable working across multiple concurrent workstreams.
- Strong attention to detail, intellectual curiosity, and ability to interpret and apply policies, standards, and regulatory requirements.
- Structured, well-organized, and capable of operating with limited oversight.
- Engage confidently with stakeholders across Digital, Risk & Compliance, the DPO, and business functions.
- Methodical approach, committed to accuracy and quality.
- Capable of managing routine operational activities with limited supervision.
- Collaborative mindset, willingness to learn, and a continuous improvement focus.
- Commitment to ensuring personal data and business information are managed responsibly, securely, and in accordance with legal, regulatory, and organizational requirements.
Skills
- Data protection
- Privacy governance
- Records management
- Data retention
- UK GDPR
- Data Protection Act
- OneTrust
- Information governance
- Risk management
- Compliance monitoring
- Data subject rights requests
- Data Protection Impact Assessments (DPIAs)
- Legitimate Interest Assessments (LIAs)
- Transfer Risk Assessments (TRAs)
Location
- London/Hybrid
Work Type
- Full time
- 12 Months Fixed Term
- Hybrid
Experience Level
- Experience in providing advice on all matters relating to data protection
- Proven experience working in data protection, ideally spanning data retention, records management, records of processing activities, and incident management
- Experience using data privacy tooling, specifically OneTrust
- Experience coordinating activities across multiple stakeholders and tracking actions through to completion
- Experience in regulated environments (financial services, insurance, or similar) is beneficial
Salary/Compensations
- Competitive salary
Benefits
- Apprenticeships
- Study support
- Participation in annual Spotlight Awards
- Community Trust
- Sports Teams
- Office socials and events
- Wellbeing programs
- Fantastic discounts across many big-name businesses (supermarkets, gym memberships, restaurants, healthcare cash plans etc.)
- Employer pension contribution of 10% (Employee provides 5%)
- Good work life balance - flexibility to suit you
- Life Assurance at X4 of base salary
- Group Income Protection
- Generous Annual Leave entitlement
- Private Medical Insurance
- Group annual bonus scheme
About the Company
- Ardonagh Specialty provides more than just a workplace, fostering skill development and knowledge within a passionate team that values employees and celebrates diversity.
- Working at Ardonagh Specialty means being part of The Ardonagh Group, an innovative environment with opportunities for growth across the wider group.
- Employees regularly move between united teams, and the company encourages making roles one's own.
- Offices are lively and exciting, with a genuinely flexible approach to working.
- Ardonagh Specialty is a thriving, energetic business with exciting plans.
Equal Opportunity
- We are an equal opportunities Employer, dedicated to creating a diverse, inclusive, and authentic workplace where everyone can thrive, bring their whole self to work, and reach their full potential.
- If you’re excited about this role, but your experience doesn’t perfectly match what we are looking for, please apply anyway.
- We truly value the diversity of our teams and as a Group, we are committed to supporting and welcoming individuals from all backgrounds, as we appreciate every perspective is a significant part of our success.
- Should you require any reasonable adjustment throughout the recruitment process, please do not hesitate to let a member of the Talent team know.