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About the Role

Transgrid's commercial team is seeking a Contracts Administrator to manage the contract cycle for project delivery contracts. This role involves working closely with various project stakeholders to ensure smooth contract administration for both prescribed and non-prescribed projects. It's ideal for an organized and accurate individual with a background in contract or construction project administration within the energy infrastructure sector.

Responsibilities

Prepare contractual notice templates at the start of projects.
Track contract management tasks in the Contract Actions Register, Variation Register, and EOT Register.
Ensure Contract Managers are aware of upcoming deadlines.
Record incoming notices, claims, and schedules, and maintain register currency.
Manage the housekeeping of contract notices, claims, and program schedules.
Draft correspondence on behalf of Contract Managers to internal and external stakeholders.
Assist with the submission of notices, claims, and other contractual documents.
Prepare the Contract Commercial Manual.
Assist with the compilation of financial, dashboarding, and KPI information for the program.
Interrogate construction schedules to support regular project status reports.
Support the preparation of monthly project reports for prescribed and non-prescribed projects.
Ensure project report information is accurate and delivered on time.
Coordinate with internal stakeholders on document control compliance.
Explain policies clearly and manage issues as they arise.
Build good working relationships across the project team and maintain straightforward communication.
Identify simpler ways to improve invoicing and document control processes.
Identify stakeholders affected by proposed changes.
Assist in implementing approved process improvements.

Requirements

Demonstrated experience in contract administration, construction project administration, or a closely related role.
High level of diligence and accuracy in tracking work, document naming, filing, and managing contract registers.
Proficiency with the MS Office Suite including Word, Excel, and Outlook.
Strong document management skills with familiarity across a variety of document management systems.
Good analytical and problem-solving ability with a proactive approach to issues.
Strong time management skills with the ability to juggle competing priorities and meet deadlines.
Clear written and verbal communication skills.
Ability to build rapport with a range of stakeholders.
Ability to present information concisely.

Skills

Contract Administration
Construction Project Administration
MS Office Suite (Word, Excel, Outlook)
Document Management Systems
Analytical Skills
Problem Solving
Time Management
Written Communication
Verbal Communication
Stakeholder Management
SharePoint (Good to have)
InEight systems (Good to have)
TeamBinder systems (Good to have)
Infrastructure Project Contracts
Energy Project Contracts
Construction Project Contracts
Construction Schedules
Program Reporting

Location

Ultimo

Work Type

Full-time

Experience Level

Experience in contract or construction project administration

Benefits

Access to a range of corporate discounts across retail, utilities, travel, health and wellbeing.
Novated leasing options.
Workplace flexibility.
20 weeks paid parental leave.
Regular and ongoing training.
Tertiary education support.
Career mentoring.

About the Company

Transgrid plays a crucial role in delivering safe, reliable, and sustainable energy to millions of Australians.
Operates over 13,000 km of high-voltage transmission lines and 128 substations across NSW and the ACT.
Connects electricity generators to the distribution network powering homes, businesses, and communities.
The work is significant as Australia accelerates its energy transition.