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About the Role
As Airtree's Office & Experience Coordinator, you will be the heartbeat of our Sydney office, responsible for front-of-house hospitality, facilities, events, employee experience, and EA support for one senior executive. This role is for someone with a hospitality mindset and an operator's instinct, who thrives on creating a positive and seamless experience for founders, investors, and the internal team.
Responsibilities
- Be the warm, professional face of Airtree for every founder, investor, and guest
- Own meeting room setup end to end
- Keep the office always looking its best
- Coordinate weekly food, snack, fruit, and grocery orders
- Coordinate weekly team lunches and internal catering
- Manage facilities, maintenance, suppliers, and service providers
- Support with the Platform & Investment team on event guest experience and support with set up
- Manage swag and branded merchandise inventory
- Own employee experience touch points - onboarding support for new hires, birthdays, anniversaries, milestones, and the small moments that matter
- Drive office improvement projects and maintain SOPs
- Provide multi-person scheduling support across the team for org-wide events and team planning
- Provide EA support to one senior executive: diary management, meeting coordination, travel bookings, and ad hoc administration
Requirements
- 2-4 years in hospitality, events, workplace experience, office management, or a high-performance customer-facing environment
- Prior experience in an EA, PA, or senior admin support role
- Strong organisational skills with the ability to juggle multiple priorities without dropping details
- Comfortable managing suppliers, vendors, and service providers
- Proficient with Google Workspace, Slack & Notion
- AI curious
Skills
- Hospitality mindset
- Operator's instinct
- Proactive
- Detail-oriented
- Google Workspace
- Slack
- Notion
- AI
- Scheduling
- Diary management
- Meeting coordination
- Travel bookings
- Administration
Location
- Sydney
Work Type
- Onsite (five days a week)
Experience Level
- 2-4 years
Benefits
- 5 weeks of leave (4 weeks annual leave plus 1 bonus week of lifestyle and wellbeing leave)
- 16 weeks of paid parental leave, plus a flexible return to work program
- An annual budget for training and self-development
- A range of health and wellness benefits including EAP, mental health first aid training, skin checks, flu vaccines and more!
About the Company
- Airtree's headquarters are based in Surry Hills, Sydney.
- You will be at the centre of Australia's startup ecosystem - surrounded by world-class founders, investors, and operators every week.
- You will have real ownership over the experience you create and a team that cares about quality, culture, and each other.