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About the Role

The Accounting Operations Coordinator will take ownership of core accounting and administrative functions currently managed by company leadership. This is a hands-on role suited for someone who enjoys variety, works well independently, and is ready to be the operational backbone of the company’s financial processes. Responsibilities will be phased in over time, giving the right candidate an opportunity to learn systems and workflows before assuming full ownership of each area.

Responsibilities

Prepare and issue customer invoices accurately and on time
Maintain job cost records throughout the lifecycle of each project
Convert approved quotes into sales orders and ensure documentation is complete
Monitor AR aging and follow up on outstanding balances
Support collections efforts and maintain clear records of customer account activity
Maintain vendor files, W-9s, and AP voucher packages
Match invoices to receipts and inventory records prior to payment
Assist with payroll processing, including timesheet review and coordination with the payroll provider
Perform monthly bank reconciliations and assist with ongoing cash tracking
Assist with close activities and contribute to standard operating procedure documentation
Identify opportunities to improve process consistency and accuracy

Requirements

2+ years of hands-on experience in bookkeeping, accounting operations, or a similar role
Solid understanding of AR, AP, and general ledger concepts
Proficiency with accounting software; QuickBooks experience preferred
Strong attention to detail — you catch errors before they become problems
Comfortable working independently once familiar with the processes
Professional communication skills, particularly when following up on invoices or vendor issues
Prior experience in a construction, field services, or project-based business is a plus

Skills

QuickBooks
Accounting software proficiency
AR
AP
General ledger concepts
Bookkeeping
Accounting operations
Payroll processing
Bank reconciliation
Cash tracking
Month-end close
Process documentation
Communication skills

Location

Austin, Texas

Work Type

Full-time

Experience Level

Mid-level

Salary/Compensations

$68,000 – $95,000

Benefits

Additional benefits details to be discussed during the interview process