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About the Role

The Procurement Coordinator is responsible for assisting in the procurement processes across the university, ensuring efficiency, accuracy, and compliance with university policies and procedures. This role provides excellent customer service to all university departments, assisting with invoicing, accounting, and procurement-related issues.

Responsibilities

• Manage and oversee the Accounts Payable (AP) list, ensuring timely and accurate processing of invoices.
• Work with AP department to reject, hold, dispute or act as a liaison to obtain necessary documents to process invoices.
• Coordinate and manage the university-wide ordering of business cards and name badges, ensuring timely delivery and adherence to university standards.
• Own and maintain the open PO list, ensuring all POs are closed in a timely manner before the fiscal year-end.
• Work with internal departments and external suppliers to inquire about delivery of goods/services to ensure timely payment of invoices.
• Onboard new suppliers in COUPA and provide training on how to correctly submit invoices through the system.
• Maintain and update supplier data, ensuring accuracy and compliance with university policies.
• Review rental car invoices, code them correctly, and ensure proper documentation.
• Review invoices with error or non-PO invoices, working with departments to address and resolve issues.
• Identify out of compliance invoices and ensure departments take corrective actions to address current and future errors.
• Process and route standardized patient contracts.
• Oversee standardized patient POs and renewals of contracts for upcoming fiscal years.
• Manage contract expirations and communications, ensuring timely renewals and compliance with university policies.

Requirements

• Incumbents will be evaluated, in part, based on performance of each essential function.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Strong comfort level with outbound calling for service-related issues.
• Strong organizational skills, excellent communication skills and multi-tasking.
• Ability to work in a fast-paced, high energy team environment.
• Ability to adapt to organizational change.

Skills

• Customer service
• Invoicing
• Accounting
• Procurement
• COUPA
• Collaboration
• Resilience
• Trust building
• Results driven
• Innovation
• Customer focus

Location

• On campus (minimum 2-3 days per week)

Work Type

• Hybrid

Experience Level

• A minimum of two years of related professional, business experience environment with a demonstrated customer-service background required

Education Level

• Associate’s degree required
• Bachelor’s degree in business or related field strongly preferred

About the Company

• The mission of the University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.