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About the Role

As an Assistant Facilities Manager within JLL Work Dynamics in Japan, you will provide Facility Management and Office Services for an American multinational technology company. You will act as the Client's single point of contact in the region for strategy, implementation, and escalation for capital works, manage the site budget, and guide the IFM team to ensure operations are delivered on time and within budget. This position requires advocacy for Health and Safety best practice compliance and support for all Emergency related activities, contributing to JLL's mission of helping clients achieve their business ambitions through excellent facilities management services.

Responsibilities

Establish and foster strong relationships with key stakeholders
Act as Client's single point of contact for strategy implementation and escalation
Spearhead Client's process for business approval in the region
Communicate and drive compliance in data capture for reporting systems
Manage site budget, spending and variance
Work closely with Finance Manager to maintain data accuracy in finance area
Guide IFM team and ensure they deliver operation on time and in budget with required standards for site operation and data quality
Promote continuous quality monitoring and drive improvement on operation and documentation
Ensure best practices compliance
Support all Emergency related activities including training operations, support staff and contractors
Monitor activities of training operations, support staff and contractors
Report necessary updates on evacuation drill related activities to regional team
Work with site FMs to conduct planned annual drills
Collaborate with Transaction team to manage real estate transactions
Manage acquisition of leasehold in buildings
Develop strategic portfolio planning

Requirements

At least 5 years of working experience in Facility Management
At least 3 years of relevant working experience in EHS
Proficient in MS Applications such as Excel, Word and PowerPoint
Good IT skills for facility management systems
Ability to work well with key stakeholders and other departments/functions
Possess requisite technical skills
Strong communication skills both orally and in writing
Ability to establish and maintain good relationships with colleagues
Team player capabilities
Ability to motivate and engage with colleagues
Ability to listen actively and provide positive influence
Experience managing teams with responsibility for safety, engagement and development
Experience with onboarding and mentoring team members
Knowledge of Health and Safety best practices
Experience in emergency evacuation procedures and drill coordination

Skills

Facility Management
EHS
MS Excel
MS Word
MS PowerPoint
IT skills for facility management systems
Stakeholder management
Communication skills
Teamwork
Leadership
Mentoring
Health and Safety
Emergency evacuation procedures
Drill coordination
Budget management
Variance analysis
Real estate transactions
Portfolio planning

Location

Onsite – Tokyo, Japan
目黒区下目黒, 東京都

Work Type

Onsite
正社員（期間の定めなし）
基本出社ベース

Experience Level

At least 5 years of working experience in Facility Management
At least 3 years of relevant working experience in EHS

Salary/Compensations

固定残業代を基本年収に含む（月30時間相当額）＊非管理職の場合

About the Company

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
JLL is an Equal Opportunity Employer committed to diversity and inclusion.
For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Equal Opportunity

JLL is an Equal Opportunity Employer committed to diversity and inclusion.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.