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About the Role

This is a coordination and execution role at the centre of how company secretarial and governance work runs across the group. It is the practical engine of the group's company secretarial function, keeping the consolidated entity and filings picture, supporting boards and committees, and working alongside local company secretaries and corporate service providers in each jurisdiction. The role offers genuine breadth, exposure to various boards and senior leadership, and the opportunity to grow into a more senior position.

Responsibilities

Maintain a master register of all group entities, including incorporation details, officers, and key statutory dates.
Keep statutory registers and constitutional documents current and accessible.
Coordinate updates following corporate events with local company secretaries and service providers.
Build and maintain a consolidated statutory compliance calendar with reminders and escalation paths.
Coordinate the timely completion of annual returns, filings, and notifications across all entities.
Track filings through to confirmation with local agents.
Support the administration of group, regional, and entity boards, including meeting cycles, agendas, and minutes.
Build and maintain a common set of templates and standards for board and committee administration.
Coordinate logistics for meetings across time zones.
Coordinate change-of-control, controller, and approved persons notifications with regulators.
Track ongoing regulatory governance obligations and provide a single view of the group's status.
Act as the central point of contact for local company secretaries and corporate service providers.
Monitor service delivery and raise issues with external providers.
Maintain a single repository for constitutional documents, registers, and resolutions with version control.
Support the development of the company secretarial playbook and delegated authorities matrix.
Support corporate actions and projects, including capital raises and due diligence preparation.
Support governance aspects of acquisitions, restructurings, and entity rationalisation.

Requirements

Three or more years in a corporate governance, company secretarial, paralegal, or corporate services role.
Demonstrable experience of statutory and governance work involving more than one jurisdiction.
Comfort working with local agents in territories where the candidate does not personally hold expertise.
Exceptional organisational skills and attention to detail.
Ability to hold and prioritise many concurrent deadlines.
A natural tendency to build process, document work, and make it repeatable.
Good judgement to know when to escalate issues and confidence to flag them early.
Clear written and verbal communication skills.
Credibility to engage with senior internal stakeholders, board members, and external advisers.
Understanding of the confidential nature of corporate, regulatory, and board matters.
A track record of handling sensitive information appropriately.
Comfort with entity management systems, document repositories, board portals, and standard productivity tools.

Skills

Corporate governance
Company secretarial
Paralegal
Corporate services
International corporate structures
Statutory filings
Board administration
Regulatory notifications
Document control
Entity management systems
Document repositories
Board portals
Microsoft Office Suite

Location

International

Work Type

Full-time

Experience Level

Mid-level
Analyst

Education Level

Studying towards or holding a CGI (formerly ICSA) qualification, a paralegal qualification, or equivalent.

Benefits

Support for relevant professional study.

About the Company

Hoxton Wealth is an international wealth management group serving expatriate and globally mobile clients.
The group operates across seven regulated jurisdictions: the UK (FCA), Australia (ASIC), Cyprus (CySEC), the DIFC (DFSA), the United States, South Africa (FSCA), and Asia (Labuan FSA and the Hong Kong SFC).
Hoxton Legal, a newly authorised SRA Alternative Business Structure, provides legal services to clients of the Hoxton Wealth network.
The group is growing and bringing more structure to its corporate and governance machinery.