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About the Role

This role is ideal for someone looking to take their first step into the People function or who is in the early stages of their People career. You will play a crucial role supporting day-to-day People administration across global regions, delivering an outstanding, customer-first service and ensuring all tasks and data are handled sensitively, accurately, and timely. The core purpose is compliance, structure, and maintenance across People data and systems.

Responsibilities

Act as a key point of contact for general administrative People queries, triaging and responding in a timely and approachable manner.
Manage the People Inbox, contributing to timely responses.
Support the People and Talent team with administrative tasks to ensure timely and targeted access to People information and data.
Contribute to the delivery of core administrative processes, including payroll, onboarding, and offboarding.
Coordinate benefit membership for new starters, employee changes, and leavers across the UK, US, and Ireland.
Liaise with brokers to ensure changes are accurately reflected in employee records and invoices.
Generate digital paperwork for review across the employee lifecycle, including employment contracts, contractor agreements, and leave documentation.
Play a key role in the Right to Work process, ensuring the most up-to-date process is followed and documentation is audited and stored.
Monitor visa status for sponsored employees, sharing timely updates for renewals, changes, and leavers.
Maintain key People systems (HiBob, UKG, and Confluence) and People data with the People Coordinator, making real-time updates.
Conduct regular, scheduled audits across all systems (HiBob, UKG, and SMS) to ensure data integrity, completeness, and compliance.
Review monthly scheduled reports, proactively flagging discrepancies and/or patterns.
Ensure employee information is stored in compliance with GDPR laws, monitoring legal storage timeframes and deleting data where appropriate.
Organize and transfer stored legacy employee documentation into HiBob.
Review and update the HR Server to ensure it is user-friendly and consistently structured.
Centralize and maintain People-team templates, ensuring they are up-to-date and accessible.
Monitor employee time off plans and requests with the People Coordinator, escalating concerns as needed.

Requirements

Prior experience in a high-volume and fast-paced administrative role.
Desire to build experience and exposure within a dynamic People function.
Highly organised and conscientious, with exceptional attention to detail.
A team player with a “can-do attitude”.
Proven experience juggling multiple priorities.
Ability to work independently and navigate ambiguity.
High regard for accuracy and confidentiality in handling a wide range of People data.
Curious, results-driven and resourceful; using initiative to seek out information to solve problems and deliver tasks on time.
Excellent written and verbal communication skills.
Good knowledge of Microsoft Office and Google Suite.

Skills

People administration
Payroll
Onboarding
Offboarding
Benefits coordination
Contract generation
Right to Work process management
Visa status monitoring
Data management
System maintenance (HiBob, UKG, Confluence, SMS)
Data auditing
GDPR compliance
Document management
HR Server organization
Template management
Time off plan monitoring
Microsoft Office
Google Suite
Communication
Attention to detail
Organization
Collaboration
Problem-solving

Location

Global

Work Type

Hybrid working - 2 days per week in office
Full-time

Experience Level

Early career
Entry-level

Benefits

25 days holiday + bank holidays
Pension scheme & Life Assurance
Health cash plan & Medical Insurance
Season ticket loan
Company’s social events
Personal Annual Development Time
Passion Days
Anniversary Day off

About the Company

Foundry is an ambitious company with a highly collaborative environment.