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About the Role

The Project Manager - Venue Transitions is responsible for the successful opening and closing of venues in APAC, including pre-planning, coordinating with departments, and managing logistics. This role ensures on-time opening and supports the closing process by communicating with stakeholders.

Responsibilities

• Manage designed projects from closed won opportunity through to final installation, focusing on quality, communication, and customer satisfaction.
• Coordinate the delivery of all pre and post-installation documentation for installation, training, budgeting, compliance, acceptance, and record keeping.
• Coordinate and confirm site readiness activities are complete prior to arrival, particularly when provided by a third party.
• Secure delivery and management of equipment to and from site, negotiate access and storage.
• Communicate with key venue stakeholders and other Encore teams to set and deliver on expectations about installation progress, handling deviations from the plan professionally.
• Interpret technical drawings, tender documents, bills of material, scopes, permitting authorities, regulatory agencies, and others supporting of work and project plans.
• Build and communicate the schedule for move-in along with key dates and parties.
• Act as primary liaison around all transition projects, ensuring a single point of contact for internal and external stakeholders.
• Communicate with local venue teams to identify potential challenges, provide solutions, and meet critical objectives.
• Own and monitor the new venue guidelines and checklist.
• Coordinate with warehouse, local leadership, and logistics to ensure accurate and safe delivery of equipment.
• Partner with operations and procurement to monitor fill rates and lead times, making changes to align with shifting dates when applicable.

Requirements

• Travel to venues as required.
• Coordinate contractors and suppliers.
• Resolve logistics issues.
• Build storerooms.
• Train on equipment.
• Ensure local teams have all tools to successfully operate day-to-day business upon completion of the open.
• Support the closing process and communication with all key stakeholders.

Skills

• Project management
• Communication
• Logistics coordination
• Stakeholder management
• Technical drawing interpretation
• Scheduling
• Problem-solving

Location

• APAC

Work Type

• Full-time

Experience Level

• Mid-level

Benefits

• “Great Place To Work” certification, ensuring a supportive and engaging work environment
• Diversity, equity, and inclusion programs that foster a welcoming and inclusive workplace for all
• Wellness initiatives to prioritise your physical and mental well-being
• Ample opportunities for career progression and professional growth
• Commitment to sustainability initiatives, contributing to a greener future
• Salary packaging options

About the Company

• Encore is a global event technologies company that specialises in hybrid and in-person events that connect and inspire.
• At Encore, we believe in creating memorable event experiences that engage and transform organisations by serving as an invaluable partner on our customers’ journey to success.
• With our “Great Place To Work “certification, we offer a supportive and inclusive environment where your unique skills and perspectives are celebrated.
• We are committed to bringing people together, facilitating ideas and building relationships for our customers.

Equal Opportunity

• At Encore, we value our people as our most valuable asset.
• We prioritise equal opportunities and embrace diversity in all its forms.
• As a Circle Back Initiative Employer, we are committed to responding to each and every applicant.
• If you fit some of the requirements but not all, we encourage you to apply and have a chat with our team to learn more about this opportunity.