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About the Role

The Events Associate plays a critical role in constructing the environment for the ultimate member experience. Operating in a fast-paced, high-pressure environment, this position is responsible for assisting in the end-to-end logistical planning and execution of high-caliber corporate gatherings.

Responsibilities

• Assist with the logistical planning, coordination, and flawless execution of high-touch virtual and in-person gatherings.
• Develop and manage rigorous logistics timelines for multiple parallel events, ensuring critical paths are met.
• Partner closely with internal cross-functional teams to ensure master guest lists, operational data, and event deliverables are seamlessly aligned and updated.
• Assist in developing and managing premium event-related collateral.
• Utilize Salesforce to promptly and accurately input event costs, manage invoices, monitor spend against specific codes, and leverage data reporting to improve operational efficiency.
• Conduct site visits to secure exceptional locations for gatherings.
• Maintain premium global vendor relationships and assist with related contract administration.
• Travel to gatherings and special programs as required to manage onsite logistics, including packing/unpacking supplies and maintaining immaculate storage and event spaces.
• Keep a pulse on new restaurants, hotels, and unique global experiences to proactively contribute to the team’s experiential portfolio.

Requirements

• 1-4 years of full-time experience in event operations, with a strong preference for individuals who have worked directly within high-end venues or premium corporate event environments.
• Proven, hands-on experience utilizing Salesforce for data input, tracking, and basic reporting.
• A natural inclination toward flawless service with a high attention to detail and the ability to maintain our high brand standards.
• Exceptional ability to multitask, recall information quickly under pressure, and manage operational items for different events simultaneously.
• A logical, rational problem-solver who can pivot quickly on their feet and exercise strong common sense when challenges arise.
• A mindset of constantly thinking 'how can we make it better?', proactively offering perspectives and taking full accountability for assigned tracks of work.
• Excellent interpersonal skills with the confidence and professionalism required to engage with high-profile stakeholders and diverse cross-functional teams.
• Demonstrated ability to proactively integrate sustainable event management practices without compromising the premium member experience.

Skills

• Salesforce
• Event Logistics
• Timeline Management
• Cross-Functional Collaboration
• Collateral Development
• Vendor Relations
• Venue Relations
• Onsite Operations
• Trend Sourcing
• Customer Service
• Attention to Detail
• Multitasking
• Problem-Solving
• Communication
• Professionalism
• Sustainability

Location

• London

Work Type

• Hybrid

Experience Level

• 1-4 years

Salary/Compensations

• £30,000-£35,000 plus 10% discretionary bonus

About the Company

• The World 50 Group Way is our unified cultural framework that defines who we are and how we operate, shaped by insights and input from our associates. It brings together our mission, purpose, values, and DNA to foster a culture of community, collaboration, learning, and lasting impact.
• Our DNA - How we show up: Member Obsessed, Entrepreneurial, Collaborators, Learners, Humble, Community.
• As a purpose driven company, we’re dedicated to building a workplace where people from different backgrounds can do their best work.
• Our company value One & All, demonstrates our commitment to creating a place where every individual feels seen, supported, and free to bring their whole selves to work.
• When people feel genuinely valued and included, they’re more engaged and effective.
• That’s why we focus on cultivating an environment that celebrates difference, empowers connection, and accelerates the success of our members and their organisations.

Equal Opportunity

• As a purpose driven company, we’re dedicated to building a workplace where people from different backgrounds can do their best work.
• Our company value One & All, demonstrates our commitment to creating a place where every individual feels seen, supported, and free to bring their whole selves to work.
• When people feel genuinely valued and included, they’re more engaged and effective.
• That’s why we focus on cultivating an environment that celebrates difference, empowers connection, and accelerates the success of our members and their organisations.