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About the Role

JLL empowers its people to shape a brighter future for real estate. We are committed to hiring and developing top talent, fostering meaningful careers, and creating a sense of belonging. Join us as we shape a brighter way forward.

Responsibilities

• Assist in creating JLL purchase orders and vendor invoice submissions for timely and accurate processing.
• Provide raw data for MI templates to support expense tracking.
• Submit GR amounts to the finance team promptly.
• Assist in the preparation of the annual budget.
• Coordinate with the Asset Team and IT to confirm equipment and furniture placement.
• Register assets in the facility management system and apply asset tags.
• Maintain accurate asset location and status records.
• Support annual asset audits and submit reports as requested by the Asset Team.
• Collaborate with the local legal team and regional procurement team for new vendor onboarding.
• Review and negotiate existing vendor contracts to optimize prices and service levels.
• Monitor office space utilization and maintain efficient space allocation.
• Conduct annual space allocation reviews to confirm room ownership.
• Coordinate with global teams to verify data accuracy.
• Perform administrative tasks including data creation, aggregation, and analysis.
• Support other JLL members to achieve site team operational goals and meet service level agreements.
• Complete all mandatory safety trainings within the timeline.
• Conduct site inspections and work with the EHS coordinator to maintain site safety.
• Manage the Contract Workers Authorization process with EHS leads and managers.
• Take protective actions for site safety in response to near miss or hazard cases.
• Manage Helpdesk services, including for remote sites.
• Support the security team with badge access control.
• Coordinate and assist employees with events, including meeting room booking and setup.
• Manage daily health and safety issues, including maintaining records for fire and safety teams, fire drills, safety equipment, and training.
• Provide cover for the Building Operations Coordinator / Facilities Manager when appropriate.
• Assist in the implementation of industry best practice operations.
• Conduct site inspections and assessments to ensure building procedures and performance measures are maintained.
• Track service tickets to completion.
• Escalate issues to senior management when necessary.
• Coordinate and attend maintenance work, construction, and inspection activities.

Requirements

• Experienced in providing outstanding services in support of Office Management.
• Proactively lead, monitor, and manage onsite Client account activities.
• Effective in managing direct and indirect reports.
• Guide individuals to support Client requirements.
• Possess the requisite technical skills working on Microsoft Office Suite.
• Establish and maintain good relationships with colleagues.
• Communicate effectively orally and in writing in the local language and Business Level English.
• Positive influence on others.
• Listen actively.
• Team player, motivate and engage with colleagues.

Skills

• Office Management
• Finance Management
• Procurement Management
• Space Management
• Administration
• Health and Safety
• Life Cycle Repair and Move-Add-Change Support
• Site Operations Management
• Microsoft Office Suite
• Communication
• Stakeholder Management

Location

• Tokyo, Japan

Work Type

• On-site

About the Company

• JLL is a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions.
• JLL Work Dynamics serves an integral role in JLL’s commercial real estate businesses, acting as a proven, trusted, and long-term real estate service partner for over 70 global, regional, and local clients.
• JLL offers industry-leading internal mobility and flexible career development programs, focusing on opportunity and helping employees make the most of their careers.
• Jones Lang LaSalle (JLL) is a leading global provider of real estate and investment management services.
• For over 200 years, JLL (NYSE: JLL) has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties.
• A Fortune 500® company with operations in over 80 countries, JLL employees combine the power of a global platform with local expertise.
• JLL's purpose is to shape the future of real estate for a better world, helping clients, people, and communities SEE A BRIGHTER WAYSM.
• JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

Equal Opportunity

• Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
• If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com.