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About the Role

We are hiring a Recruiting Coordinator to accelerate our hiring efforts for Research and build a high-quality, efficient recruiting engine. You will be responsible for owning interview scheduling, improving recruiting operations, reporting, and delivering a thoughtful, high-touch candidate experience.

Responsibilities

• Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a world-class candidate experience.
• Coordinate all interview logistics, from travel and expenses to room setup and technical support.
• Serve as the main point of contact for candidates, communicating in a warm, professional, and informative manner through the whole screening and interview process.
• Proactively monitor and manage interview capacity, ensuring the right interviewers are available and schedules can move quickly.
• Scale interviewer pools by partnering with teams to identify, train, and prepare new interviewers as hiring volume grows.
• Use modern scheduling tools (e.g., Ashby, GoodTime, ModernLoop) to automate scheduling, reduce manual work, and improve response speed.
• Provide operational support to recruiting: talent mapping, data, referrals processing, recruiting events, and inbound application support on an ad-hoc basis.
• Collect, organize and audit interview feedback.
• Maintain up-to-date recruiting information in documentation and in Slack, support data integrity across recruiting systems.

Requirements

• Experience coordinating schedules, managing calendars, or supporting operations in fast-paced environments, with exacting attention to detail.
• Excellent written and verbal communication skills, especially in direct candidate communications.
• Comfort adapting to different styles and approaches to recruiting for different teams, learning and pivoting quickly.
• Proficiency with Google Workspace, scheduling tools, and communication platforms like Slack.
• 1+ years in a high-volume scheduling or recruiting coordination role.
• Experience with ATS, HRIS, and scheduling tools like Ashby, GoodTime, Workday, and ModernLoop.
• Experience partnering closely with recruiters and hiring managers.
• Proven ability to be proactive in ambiguous situations and propose multiple solutions.
• Experience supporting technical or leadership-level hiring.

Skills

• Google Workspace
• Scheduling tools
• Communication platforms like Slack
• ATS
• HRIS
• Ashby
• GoodTime
• Workday
• ModernLoop

Location

• San Francisco, California

Work Type

• Onsite

Experience Level

• 1+ years in a high-volume scheduling or recruiting coordination role

Salary/Compensations

• $140,000 - $200,000 USD

Benefits

• Generous health, dental, and vision benefits
• Unlimited PTO
• Paid parental leave
• Relocation support

About the Company

• Thinking Machines Lab's mission is to empower humanity through advancing collaborative general intelligence.
• We're building a future where everyone has access to the knowledge and tools to make AI work for their unique needs and goals.
• We are scientists, engineers, and builders who’ve created some of the most widely used AI products, including ChatGPT and Character.ai, open-weights models like Mistral, as well as popular open source projects like PyTorch, OpenAI Gym, Fairseq, and Segment Anything.

Equal Opportunity

• As set forth in Thinking Machines' Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
• Thinking Machines Lab will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the California Fair Chance Act, the San Francisco Fair Chance Ordinance, and any other applicable state or local fair chance ordinance or law.