Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Executive Administrator is an essential member of the executive team, using discretion, confidentiality, and good judgment to handle C-Level matters. This role provides strategic administrative and project management support to the National Management Committee (NMC) and Senior Leadership Team (SLT), delivering seamless coordination of meetings, communications, and initiatives. Actions in this role directly impact the operations of the Firm across Canada.

Responsibilities

Manage the COO’s calendar and travel logistics, ensuring efficient scheduling and timely coordination.
Coordinate high-level meetings and engagements.
Serve as a liaison between the COO and RMPs/Partners/other departments, facilitating clear communication and timely follow-through on initiatives.
Monitor and manage follow-up actions to maintain momentum on strategic priorities.
Draft meeting agendas and manage the end-to-end lifecycle of meeting materials, including maintaining a centralized database of meeting minutes and documents, tracking decisions and action items through the NMC decision tracker, and coordinating follow-up actions to ensure accountability and progress.
Oversee complex calendar management and scheduling for NMC members, ensuring optimal use of time and alignment with strategic priorities.
Manage Travel Arrangements, including meals and social activities, book hotels and ground transportation for traveling Executives, and set up virtual technologies for guests participating via video conference.
Expense Report Management
Organize and support key engagement initiatives
Assist in preparing strategic reports and documentation
Contribute to the planning and execution of the Annual Partners’ Meeting
Contribute to project management of the annual panel process
Ensuring timely submission of business cases and candidate applications for the Principal Panel.
Planning travel and accommodation logistics for panel members and candidates.
Lead logistics and project management for the annual Principal Panel.
Collaborate with Managing Partners and the Director of People & Culture Experience to ensure a smooth and effective process.
Manage candidate scheduling and interview documentation.

Requirements

Exceptional Client Service Focus - dedicated to meeting the expectations of the C-level Executives by maintaining strong orientation to teamwork, collaboration and proven ability to deliver exceptional client service
Post-secondary education, successful completion of diploma/degree program
Minimum of 8 years in an executive assistant role(s), supporting multiple VP and above positions in a medium to large national or multi-jurisdictional organization.
Program management experience and process-driven
Proven ability to multi-task and prioritize with an eye to consistently producing high-quality work in a demanding environment
Creative problem-solving skills and sound professional judgment, especially regarding confidential/sensitive matters
Strong business acumen with an ability to decipher priorities and make sound judgment calls
Superior, proactive organizational and time/project management abilities
Excellent verbal and written communication skills
Strong attention to detail and proofreading abilities; excellent command of the English language (spelling, grammar and vocabulary skill set)
Ability to work both independently with minimal supervision and as part of a team…willingness to roll up your sleeves whenever the need arises!
Experience in a professional services environment would be considered an asset

Skills

MS Office Suite– MS Outlook, Word, Excel and PowerPoint, MS Teams
Meeting portals experience is an asset

Location

Canada
Toronto

Work Type

Temporary 12 Months
Office 4 days per week

Experience Level

Minimum of 8 years in an executive assistant role(s), supporting multiple VP and above positions in a medium to large national or multi-jurisdictional organization.

Education Level

Post-secondary education, successful completion of diploma/degree program

Salary/Compensations

$75,000–$85,000

Benefits

Profit sharing
Flex days
RRSP contributions
Firmwide holiday closure
Wellness benefits
Concierge-like benefits
Work from anywhere in Canada in the summer for 4 weeks

About the Company

Doane Grant Thornton is a large and growing professional services firm that feels like a community, employing about 3000 people across Canada.
The firm cares about its colleagues, clients, and communities, aiming to build a thriving, purpose-driven organization.
The company culture emphasizes empathy, teamwork ('we before me'), flexAbility, and mutual trust.
Employees work with inspiring leaders who support personal and professional development.
The company values curiosity, diverse perspectives, and the courage to grow.

Equal Opportunity

At Doane Grant Thornton, we believe compensation should reflect more than just market data—it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors—your background, your skills, and how your contributions align with internal equity.