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About the Role

The Advancement Assistant (Data and Events) is responsible for gift management, maintenance of all Advancement records, and event support and preparation. This role involves managing constituent records, gift processing, data entry and reporting, and producing event materials. The Assistant supports the Director of Events, the Advancement Manager for Alumni Engagement & Philanthropy, and provides administrative support to the Executive Director of Institutional Advancement.

Responsibilities

Process and meticulously manage all donor and gift information, pledge documentation, and timely acknowledgements.
Support the process of comprehensive quarterly pledge reminder processes for annual, event, and leadership giving.
Manage the maintenance, data input, data integrity, and accuracy of Hamlin’s constituent database (The Raiser’s Edge) and ensure continuity and accuracy of contact data across all constituent information systems.
Produce constituent reports, mailing lists, mail merges, volunteer data lists, and financial reports.
Remain current on system updates and ensure accurate, personal, and timely communication.
Maintain and update all office, prospect, and donor records and files– digital and print.
Manage the workflow of daily tasks related to gift entry and acknowledgements.
Plan for and execute on near term data and production projects.
Complete all administrative production, mailing, and organization of solicitations, invitations, event materials, and stewardship mailings.
Uphold the values of Hamlin; demonstrate cultural humility and competency and a commitment to an anti-bias approach to work.
Seek professional development and learning opportunities in diversity, equity, and belonging.
Manage office purchases and all school stationery and communications materials.
Maintain accurate expense information for the EDIA.
Schedule, reserve rooms, and request appropriate set-up for committee meetings.
Perform general administrative tasks in support of fundraising, events, and communications.
Provide back-up coverage for Hamlin front desk when needed.
Perform other duties consistent with the overall goals of the Advancement Office.

Requirements

Must be a hyper-executor with exceptional organization, attention to detail, a can-do attitude, and well-established systems for time management.
Must be able to view and operate a computer frequently and consistently.
Must be able to talk and hear to communicate effectively.
Must be able to travel safely and comfortably across urban campus for a variety of events and meetings.
Must be physically able to assist, when necessary, with event set-up and breakdown, including lifting up to 25 lbs.

Skills

Knowledge of The Raiser’s Edge - Blackbaud software is preferred or eagerness to learn required.
Excellent computer skills.
Proficiency in Windows, Microsoft Word, Excel, PowerPoint, Google Suite, and Canvas is preferred.
Excellent verbal and written communications skills.
Personal initiative.
Organizational skills.
Strong proofreading skills.
High level of professionalism.
Confidentiality.
Systems Thinking and Data Management.
Process and meticulously manage all donor and gift information, pledge documentation, and timely acknowledgements.
Manage the maintenance, data input, data integrity, and accuracy of Hamlin’s constituent database.
Produce with accuracy and excellence constituent reports, mailing lists, mail merges, volunteer data lists, and financial reports.
Project Management.
Team Collaboration.
Cultural humility and competency.
Commitment to an anti-bias approach to work.
General Office Support.

Location

in-person

Work Type

Full-time

Experience Level

One to two years of related work experience in a fast-paced, detail-oriented work environment with a track record of success in data management.
Prior work experience in a school environment is a plus.

Salary/Compensations

$27-30/hour

About the Company

At The Hamlin School, we are committed to a policy of equal employment for all applicants and employees.
As part of our commitment to a diverse and inclusive workplace, we recruit and hire applicants with diverse backgrounds and professional experience that show their commitment to K-8 education and being a contributing member of a learning community.
The Hamlin School seeks employees who will support and implement the school’s mission and Creed at all times.
Hamlin employees are known for being caring, compassionate, collaborative, and dedicated professionals who treat their colleagues and supervisors with respect and who take seriously the daily care of Hamlin girls.
Hamlin girls are celebrated because of their curious minds, joyful work ethic, and intellectual tenacity in the classroom; moreover, the school is convinced that ensuring the girls’ academic growth is only one part of its work.
Hamlin employees also pay close attention to the girls’ social-emotional well-being, their physical and mental health, and their moral development.
Hamlin employees, its teachers and leaders in particular, are committed to their own professional growth; as such, they pay close attention to the research and innovations that impact teaching and learning.
All employees are expected to be flexible thinkers and nimble actors in support of the school’s overarching strategic goals and daily commitment to academic and ethical excellence.
A deep appreciation for the mission of The Hamlin School and knowledge of independent schools.
A positive attitude; ability to work as a team member.
Ability to work well with K-8 students and with adult colleagues; willingness to be an active, enthusiastic member of the tightly-knit Hamlin community.
Genuine interest in growing as an Advancement professional.

Equal Opportunity

The Hamlin School is committed to a policy of equal employment for all applicants and employees.
We recruit and hire applicants with diverse backgrounds and professional experience that show their commitment to K-8 education and being a contributing member of a learning community.