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About the Role

The Executive Assistant serves as a trusted executive partner to the Chief Executive Officer, providing high-level administrative, operational, governance, and donor engagement support. This role is crucial for holding the organization's priorities, relationships, and initiatives as a connected whole, ensuring seamless execution and coordination across executive leadership, Board governance, and donor relations.

Responsibilities

Manage executive office systems, workflows, calendars, priorities, and communications to maximize leadership effectiveness.
Protect executive time by managing competing demands and prioritizing commitments.
Ensure leaders are prepared for meetings, decisions, presentations, and key initiatives.
Maintain visibility into executive commitments and monitor progress on assignments.
Anticipate needs, identify issues proactively, and resolve routine matters independently.
Continuously improve executive operations through process improvements and standardization.
Coordinate Board and committee operations, including meeting schedules, agendas, materials, logistics, and follow-up actions.
Maintain official governance records, meeting documentation, resolutions, and related Board materials.
Serve as the primary liaison between the Board of Directors and executive leadership.
Review and ensure the quality, accuracy, completeness, and professionalism of Board materials and executive communications.
Coordinate donor engagement activities for the CEO and Advancement leadership.
Prepare executive and donor briefing materials.
Ensure continuity and consistency across donor interactions.
Manage executive office administrative functions, including purchasing and expense reconciliation.
Prepare, review, maintain, and submit administrative, financial, and operational records.
Utilize organizational systems and databases to enter, retrieve, analyze, and report information.
Coordinate activities among the CEO, Advancement team, executive leadership, and other stakeholders.
Facilitate leadership meetings, including agenda development and documentation.
Build productive working relationships across departments.
Represent the Office of the CEO with professionalism and discretion.
Promote a work environment that reflects the values and mission of St. Anthony Foundation.
Demonstrate respectful, inclusive, and culturally responsive communication.
Maintain confidentiality and exercise sound judgment when handling sensitive information.
Comply with organizational policies, procedures, and standards.
Participate in training and professional development activities.

Requirements

Five (5) to eight (8) years of progressively responsible experience supporting senior executives in a complex organizational environment.
Experience supporting Board governance, executive leadership, and fundraising or donor engagement activities strongly preferred.
Demonstrated ability to manage multiple high-priority initiatives and coordinate activities among senior stakeholders.
Demonstrated ability to anticipate needs and independently resolve routine issues with minimal direction.
Proven ability to work independently, exercise sound judgment, and perform effectively in ambiguous or fast-paced environments.
Excellent written, verbal, interpersonal, and organizational skills.
Experience preparing executive correspondence and communications.
Strong attention to detail and demonstrated ability to consistently produce accurate, high-quality work.
Ability to maintain professionalism, discretion, and diplomacy in all interactions.
Ability to remain composed and effective during emergencies and high-pressure situations.
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Ability to learn new technologies and information systems.
Experience with HRIS, ATS, or related systems preferred.
Certified Notary Public, or willingness to obtain certification.
Highly dependable, self-motivated, organized, and team-oriented.
Ability to work evenings, weekends, and holidays as needed.
Experience working within a nonprofit, community-based, or social service organization preferred.
Commitment to the mission, values, and service philosophy of St. Anthony Foundation.

Skills

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
HRIS, ATS, or related systems (preferred)
Notary Public certification

Location

San Francisco

Work Type

Full-time
Onsite

Experience Level

5-8 years

Salary/Compensations

$87,272-$107,272

About the Company

Founded in 1950, St. Anthony's is the most comprehensive safety net service center in San Francisco, directly providing food, clothing, medical care, addiction recovery services, access to technology, job training, and other critical resources to the community.
Our Franciscan identity is at the core of our mission, namely to uphold the dignity and value of the human person and lift the spirits of those in need to help create a society in which all persons flourish.

Equal Opportunity

St. Anthony’s has a diverse workforce, welcoming all ethnicities, faith backgrounds and worldviews.
People of color, differently-abled people, LGBTQI+, and folks with lived experience are strongly encouraged to apply.
St. Anthony's is proud to be an Equal Employment Opportunity Employer. We value diversity of culture, thought, and lived experiences. We seek talented, qualified individuals regardless of race, color, religion, sex, pregnancy, marital status, age, national origin or ancestry, citizenship, uniform service membership/veteran status, physical or mental disability, sexual orientation, gender identity, gender expression regardless of physical gender, or any other consideration made unlawful by federal, state, or local laws.
St. Anthony's uses E-Verify to validate our new employees' eligibility to work legally in the United States.