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About the Role

The Bid Co-ordinator will support the preparation and delivery of high-quality bid submissions to secure new architectural projects. This role requires a commitment to delivering successful submissions, managing time effectively, and prioritizing tasks while working on multiple projects. The company supports career development, including enrollment in the HLM Academy and APMP membership.

Responsibilities

• Coordinate the quality aspect of bids in collaboration with multiple sector teams.
• Monitor and assess bid portals, flagging relevant opportunities to decision makers.
• Assist in the preparation and formatting of high-quality PQQs and proposals using Adobe InDesign and other design tools.
• Ensure timely production of bespoke, client-focused submissions aligned with HLM’s standards and branding.
• Summarise tender requirements and facilitate decisions on whether to pursue opportunities with relevant teams.
• Draft, proof, and edit written materials for inclusion in submissions.
• Manage and update CVs, case studies, and organisation charts tailored to bid requirements.
• Liaise with internal contributors and external suppliers to gather necessary content.
• Assist in the preparation of presentations and minutes for bid-related meetings.
• Maintain and contribute to the bid library and internal database (CMAP).
• Support bid delivery logistics and ensure final submissions are accurate and professionally presented.
• Actively pursue feedback from clients post-submission and share learnings with sector teams.

Requirements

• Relevant qualification, experience, or equivalent transferable skills in communications, writing, marketing, business support or a related field.
• Previous experience in a bid support or coordination role, ideally within a design or professional services environment.
• Strong proofreading and editing skills with a high attention to detail.
• Experience using Adobe InDesign or similar document design software, or a willingness to develop these skills.
• Excellent organisation, time management, and multitasking abilities.
• Effective verbal and written communication skills.
• Ability to work both independently and collaboratively within a team.
• Able to manage competing priorities and deadlines while maintaining quality and accuracy.
• Positive, proactive approach with a passion for winning work and improving the built environment.
• Support the Senior Bid Coordinators in the coordination of bids.
• Produce work-winning submissions aligned with HLM’s brand guidelines.
• Monitor bid portals, flagging relevant opportunities to decision makers.
• Manage and update CVs and case studies ensuring the Bid Hub is kept up to date.
• Actively pursue feedback post-submission and share learnings with sector teams.

Skills

• Adobe InDesign
• Proofreading
• Editing
• Organisation
• Time management
• Multitasking
• Verbal communication
• Written communication

Location

• London
• Sheffield
• Cardiff
• Glasgow
• Belfast
• Plymouth
• Birmingham
• Dublin

Work Type

• Blended work model
• Flexible approach to studio and remote working

Experience Level

• Previous experience in a bid support or coordination role

Education Level

• Relevant qualification, experience, or equivalent transferable skills in communications, writing, marketing, business support or a related field.

Benefits

• Award-winning lifestyle package
• Commitment to personal development through the HLM Academy
• Employee Owned Trust

About the Company

• UK & Ireland practice with strong connections across all studios.
• Ranked as one of the top 25 largest practices in the UK.
• AJ100 List of UK’s Top Architectural Practices 2025
• Best Companies Top 10 Best Mid-Sized Companies to work for 2025
• Shortlisted, AJ100 Awards – Employer of the Year 2025
• Shortlisted, Architect of Year Awards – Social Value Architect of the Year 2025
• Shortlisted, Architect of Year Awards – Employer of the Year 2025
• Highly Commended, MMC Awards – Architectural Practice of the Year 2025

Equal Opportunity

• Diversity, inclusion and belonging (DIB) is at the core of our business.
• We advocate equal opportunities, creating an inclusive working environment for all.
• If you have a disability and prefer to apply in a different mode please contact our HR team for assistance.
• We welcome applications from candidates of all backgrounds and experiences.
• If you do not meet every requirement but believe your skills and experience would enable you to succeed in the role, we encourage you to apply.
• HLM Architects is an Equal Opportunities Employer.