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About the Role

Spring Scaffolding LLC is seeking a detail-oriented Purchasing Data Entry Clerk to support our Purchasing and Accounting teams. This temporary position, with potential to become permanent, focuses on accurately entering vendor invoices, processing purchase orders, and maintaining purchasing records to ensure data integrity.

Responsibilities

• Process and enter vendor invoices into Sage 100 software.
• Match invoices to purchase orders, work orders, and supporting documentation.
• Code invoices to the appropriate job numbers, cost codes, and general ledger accounts.
• Convert approved purchase orders into vendor invoices and post transactions in Sage 100.
• Review invoices for accuracy, pricing, approvals, and required documentation.
• Maintain organized electronic purchasing and vendor files.
• Communicate with vendors to obtain missing invoices, statements, and supporting documents.
• Collaborate with Purchasing, Operations, and Accounting to resolve invoice discrepancies.
• Perform other administrative and data entry duties as assigned.

Requirements

• High school diploma or equivalent required.
• Associate degree in Accounting, Business, or a related field preferred.
• One to three years of purchasing, accounts payable, or data entry experience preferred.
• Experience using Sage 100 is required.
• Advanced proficiency in Microsoft Excel, including formulas, sorting, filtering, and pivot tables.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to manage multiple priorities while maintaining a high degree of accuracy.
• Construction industry experience is a plus.
• Proficient with software programs & Microsoft Suite.

Skills

• Data entry accuracy
• Sage 100
• Microsoft Excel
• Accounts Payable
• Purchase Order Processing
• Invoice Reconciliation
• Organization and Time Management
• Written and Verbal Communication

Location

• Office environment

Work Type

• Full-time
• Temporary

Experience Level

• 1-3 years experience preferred

Education Level

• High school diploma or equivalent
• Associate degree preferred

About the Company

• Spring Scaffolding LLC is seeking a detail oriented Purchasing Data Entry Clerk to support our Purchasing and Accounting teams.