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About the Role

The Office Manager is responsible for the day-to-day running of the Toronto office, ensuring a well-organized, safe, and welcoming workplace. This role involves general office administration, health & safety compliance, travel coordination, sales reporting support, finance support, and HR support, acting as a central point of contact for internal staff and external providers. The position requires strong organizational skills, discretion in handling confidential data, and the ability to manage multiple priorities.

Responsibilities

• Ensure all communal business areas are tidy and well maintained.
• Maintain office supplies, including equipment, stationery, and kitchen supplies.
• Act as the primary point of contact for building management and manage relationships with external providers.
• Arrange meetings, book rooms/equipment/lunches, and manage incoming/outgoing post.
• Liaise with IT to ensure office equipment is ready and well maintained.
• Set up desks for new starters.
• Own Health & Safety, Fire Safety, and First Aid compliance.
• Book accommodation for staff and arrange couriers and taxis.
• Assist with unexpected travel-related circumstances.
• Prepare weekly, monthly, and quarterly sales reports and individual performance reports.
• Support the preparation of information for internal and external audits.
• Collate and prepare invoices for payment.
• Assist the London Finance team in investigating and resolving discrepancies or misallocated costs.
• Assist with onboarding and off-boarding, and support recruitment processes.
• Manage the staff birthday list, organizing cards/gifts.
• Organize and coordinate local company events and team-building activities.
• Perform ad-hoc tasks as needed to support the Toronto office.

Requirements

• Proven experience in office management, administration, or a similar operational support role.
• Strong organizational and multitasking skills, with the ability to manage competing priorities.
• Excellent communication and interpersonal skills across all levels of the business.
• Working knowledge of health & safety practices and willingness to be trained as a First Aider/Fire Warden.
• High level of discretion when handling confidential client and employee data.
• Comfortable supporting finance and HR functions with accuracy and attention to detail.
• All staff are required to act in accordance with the Monex Code of Conduct.

Skills

• Microsoft Office (Excel, Word, Outlook)
• General office systems

Location

• Toronto

Work Type

• Full-time

Experience Level

• Not specified

Education Level

• Not specified

Salary/Compensations

• Competitive base salary

Benefits

• Comprehensive benefits package including health, dental, and vision coverage
• Career development opportunities
• Ongoing training and professional development opportunities

About the Company

• Monex is a leading global financial solutions provider, offering a complete set of tools to support business growth and strategic financial operations.
• We specialize in FX risk management and international payments, helping corporate and institutional clients design tailored FX solutions to navigate currency volatility with confidence.
• Our team of FX specialists implement well-considered currency strategies, offering dedicated support to help clients manage their payment needs.
• In 2025, Monex facilitated $198 billion in FX turnover and managed $16.1 billion in assets.
• With offices across North America (Canada, the US, and Mexico), Asia (Singapore), and Europe (the UK, Spain, and the Netherlands), we serve over 70,000 clients worldwide.
• By combining global reach with deep local market expertise, Monex enhances businesses with a suite of financial solutions and FX market analysis to help optimize efficiency, mitigate currency risk, and protect margins in an increasingly complex financial landscape.
• At Monex, we do our very best every day to ensure that we take good care of our people, as our biggest asset is our highly driven and focused Talent Culture.
• We strive to continuously enable our people to develop their full potential by offering the necessary tools and support to empower our people to develop professionally and to take the next step in their career here at Monex.
• Teamwork is a paramount part of our Talent Culture as we achieve more when we collaborate and all work together.
• We take pride in our familial culture with colleagues who are willing to go the extra mile for one another.
• We foster a culture of Health and Wellness, encouraging our colleagues to pursue healthy habits and promoting healthy lifestyles.

Equal Opportunity

• Not specified