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About the Role
The Office Manager is crucial to the smooth running of the New York office, responsible for general administration, facilities management, and health and safety. This role ensures the office remains functional and presentable, managing day-to-day activities and maintaining positive working relationships across the business.
Responsibilities
- Provide general reception and office management duties including answering switchboard calls, managing security, and issuing visitor passes.
- Sign for and manage incoming post and packages, ensuring timely notification and distribution.
- Maintain a tidy, organized, and accessible server room.
- Regularly replenish kitchen supplies and ensure the office is well-stocked with refreshments.
- Monitor and order office stationery and general supplies.
- Manage first aid and fire safety activities, documentation, and supplies.
- Support facilities management by obtaining quotes, managing external suppliers, and liaising with landlords.
- Provide general administrative support to daily business activities.
- Coordinate with other office managers for a consistent approach to office management.
- Perform general office upkeep to ensure the space is presentable, functional, and welcoming.
- Act as the main contact for health and safety policies and procedures for the New York office.
- Ensure appropriate health and safety training is in place and conduct periodic audits.
Requirements
- Commercial awareness with the ability to identify practical solutions.
- Knowledge of facilities management and health and safety issues.
- Proficient in using a variety of systems.
- Ability to manage priorities efficiently within a part-time, two-day working pattern.
- Skill in building rapport across the business at all levels.
- Outstanding customer focus with a proactive drive for results.
- Effective communication skills at all levels.
- Exceptional organizational skills with strong attention to detail.
- Proactive team player with strong customer service and problem-solving skills.
- Self-motivated with the ability to work autonomously and collaboratively.
- Ability to plan to ensure office needs are covered on non-site days.
Skills
- Facilities Management
- Health and Safety
- Administration
- Reception
- Post Management
- Supply Ordering
- First Aid
- Fire Safety
- Supplier Relationship Management
- Customer Service
- Organizational Skills
- Attention to Detail
- Problem-Solving
- Communication
Location
- New York
Work Type
- On-site (two days per week)
- Part-time
Experience Level
- Not specified
Education Level
- Not specified
About the Company
- Gresham is committed to building a diverse and inclusive workforce.
Equal Opportunity
- Gresham is committed to building a diverse and inclusive workforce that reflects the communities we serve.
- We actively encourage applications from individuals of all backgrounds.
- We are dedicated to providing a workplace where everyone feels valued, respected and supported.
- We make employment decisions based on merit, skills and potential, and do not discriminate based on any protected characteristic.
- We are also committed to making reasonable adjustments throughout the recruitment process and employment lifecycle.