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About the Role

BGIS is seeking a motivated Administration Officer to join our Payroll Department at our Sydney World Square office. Reporting to the Group Payroll Manager, you'll play an important role in supporting the smooth day-to-day administration behind our payroll function. You'll help coordinate documentation, maintain accurate records, respond to employee enquiries and ensure key information is prepared on time to support critical payroll deadlines. This role is perfect for someone who is organised, enjoys working independently, has a strong eye for detail, and is eager to learn.

Responsibilities

Provide day-to-day administrative support to the Payroll team.
Coordinate new starter documentation, onboarding paperwork and system access.
Manage shared inboxes, respond to employee enquiries and assist with payroll-related administration.
Maintain accurate records, data entry and HRMS information.
Process purchase orders, invoices and other administrative transactions.
Assist with preparing reports and collating information required for payroll processing.
Maintain electronic and paper filing systems to ensure information is accurate and accessible.
Build positive working relationships with internal stakeholders while delivering responsive customer service.

Requirements

High school certificate or equivalent.
Strong administration and organisational skills.
Excellent time management with the ability to prioritise work and meet deadlines.
High attention to detail and accuracy.
Confident using Microsoft Outlook, Word and Excel.
Excellent written and verbal communication skills.
Ability to work autonomously while contributing positively to a close-knit team.
A positive attitude, willingness to learn and strong work ethic.
Previous administration experience in an office environment.
Exposure to payroll, finance or HR administration.
Experience working with HR or payroll systems.
Full working rights in Australia.

Skills

Microsoft Outlook
Microsoft Word
Microsoft Excel

Location

Sydney, NSW

Work Type

Full-Time
Permanent
Hybrid

Experience Level

Early-career professional

Education Level

High school certificate or equivalent

Benefits

Spot recognition vouchers
Employee referral bonus
Access to Flare for discounts
Fitness Passport
Wellbeing initiatives
Annual flu vaccination vouchers
Career development through internal mobility, secondments and leadership programs.
Two paid volunteer days annually
Community giving initiatives

About the Company

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across a wide range of industries. We pride ourselves on maintaining high standards of safety, efficiency and operational excellence.

Equal Opportunity

BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.