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About the Role

The Bureau of Maternal, Infant and Child Health (BMIRH) seeks a Project Assistant to provide administrative and operational support to the DOHMH MMRC Operations Team. This position will report directly to the Deputy Director for the MMRC within the Research and Evaluation Unit. The Project Assistant will perform a variety of tasks to support the facilitation and management of the day-to-day operations of the MMRC and preparation for monthly MMRC meetings, including acquisition of medical records and editing of maternal death case narratives. It is expected that the position will work 35 hours per week.

Responsibilities

Complete Training and Orientation
Take required DOHMH CITI training online course
Be oriented to Maternal Mortality Review Process
Lead Medical Record Request and Management Process for MMRC
Identify data request sources at hospitals/facilities, fax/mail/email medical records requests, follow up, troubleshoot, and update tracking sheet accordingly
Design and maintain tracking and archiving of medical and other records
Work closely with medical case abstractors to identify additional record requests & share status updates
Assess workflow problems and make recommendations to improve processes and efficiency
Assist with Review of Maternal Mortality Case Narratives
Receive a list of cases with corresponding case narratives from the Deputy Director to review within a specific time frame
Read and revise case narratives for review to ensure formatting is consistent, grammar and spelling is correct, all lay language for medical terms is included, in addition to community district profile information, and social media/internet search data
Support Convening of Maternal Mortality Review Committee
Maintain updated listservs, meeting guidelines & other documents related to MMRC membership and meeting facilitation
Attend and support monthly MMRC prep and debrief meetings
Attend and support monthly CDC Abstractor/Coordinator Office Hours
Participate in regular meetings with internal and external teams and follow-up on notes, and action items
Take meeting notes and synthesize discussions into concise summaries with action items and next steps
Attend and support monthly MMRC meetings in person
Provide coordination & administrative assistance for monthly MMRC meetings (Draft internal/external agendas, maintain attendance documents, assist with catering order/setup, etc.)
Perform other administrative tasks as needed, such as scheduling meetings, faxing & mailing, reserving equipment/or conference rooms
Support Data Management and Quality Assurance Processes for Database
Assist with data entry and QC of data input into database.
Other duties as assigned to support the overall goals and mission of the department/organization.

Requirements

Bachelor's Degree Required.
Experience handling highly sensitive personal health information and maintaining strict confidentiality protocols.
Knowledge of HIPAA and confidentiality laws.
Commitment to furthering sexual and reproductive justice and health equity.
Demonstrated strong professional communication skills (phone, email, fax, verbal).
Demonstrated experience reviewing and editing documents for consistency and grammar.
Excellent organizational skills and attention to detail.
Adept at organizing small- and large-scale, high-level meetings.
Comfort with a fast-paced, collaborative, interdisciplinary work environment.
Experience working successfully in a team environment.
Excellent computer skills, with proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Teams) and Zoom.
Ability to work both independently and collaboratively in a fast-paced environment.
Employment is contingent upon the successful completion of a background check.

Skills

Proficiency in statistical software such as SAS, R, or STATA is a plus.
Experience interpreting and communicating neighborhood health data is a plus.

Location

42-09 28th St, Long Island City, NY 11101

Work Type

Hybrid
3 days in office
Office Environment
35 hours per week

Experience Level

Master's degree in public health, or a related field preferred.

Education Level

Bachelor's Degree Required.

Salary/Compensations

$80,000- $82,000 annually

Benefits

Public Service Loan Forgiveness (PSLF) eligible employer
Generous Paid Time Off (PTO) policy
Medical, dental, and life insurance with low or no employee contribution
A retirement savings plan with generous employer contribution
Flexible spending medical and commuter benefits plan
Meaningful work at an organization striving to advance health equity and social justice

About the Company

The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.
We embrace a culture of learning, collaboration, innovation, and well-being, where open communication drives our impact.

Equal Opportunity

FPHNY is an equal opportunity employer and prohibits discrimination and harassment of any kind. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, marital status, veteran status, or any other legally protected status.
Employment with FPHNY is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause, and with or without notice. This job description does not constitute a contract of employment.
You must live in the New York City Tri-state area (NY, NJ, CT) to be considered for a position at FPHNY.