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About the Role

Texas Health Action (THA) is seeking a Grant Coordinator to organize administrative, planning, and reporting activities for grant management. This role ensures grants are administered in accordance with laws, regulations, and policies, while also building staff capacity in grants management.

Responsibilities

• Ensures program activities comply with all grant requirements, including performance and reporting obligations.
• Maintains accurate program records across various databases.
• Tracks and monitors budgets within Ryan White service categories.
• Compiles and analyzes data and statistics as directed.
• Coordinates the timely completion and submission of required reports.
• Supports the development, maintenance, monitoring, and tracking of various grant-funded programs.
• Manages multi-departmental grant-funded projects, ensuring stakeholders are accountable for deliverables and reports.
• Prepares and submits detailed, accurate reports to grant funding agencies.
• Provides specialized administrative and staff support services.
• Attends, records minutes, and provides logistical support for Community Advisory Board meetings.
• Schedules and coordinates cross-departmental meetings.
• Ensures staff remain current on all grant-required training.

Requirements

• 2-4 years of professional experience managing grants, ensuring compliance, and supporting program goals, preferably in a nonprofit or healthcare setting.
• Experience managing grant processes, including applications, tracking expenditures, and ensuring alignment with funding requirements.
• Skilled in using grant management databases and financial tracking systems.
• Ability to support budget tracking, expenditure monitoring, and assist with timely and accurate grant reporting.
• Proven track record in coordinating multi-departmental projects, ensuring cross-functional collaboration, and meeting grant deliverables.
• Experience working within healthcare, social services, or mission-driven organizations.
• Ability to conduct staff training, enhance team capacity, and provide technical assistance in grants compliance and management.
• Strong PC skills, including experience with Windows Operating System and Microsoft Office Suite, particularly Excel.
• Exceptional accuracy and thoroughness in managing data, reporting, and administrative tasks.
• Understanding of confidentiality requirements, including strict adherence to HIPAA standards and organizational policies.
• Ability to demonstrate diplomacy, tact, and cultural sensitivity when interacting with diverse individuals and teams.
• Strong customer service orientation and interpersonal communication skills.
• Excellent communication skills in English, both verbal and written.
• Ability to engage effectively with people from diverse roles, backgrounds, cultures, and socio-economic statuses.
• Strong time management skills with the ability to prioritize, schedule, and complete work efficiently.
• Ability to manage multiple tasks simultaneously while ensuring timely and accurate completion of work.
• Proven ability to work collaboratively with other departments, employees, partners, and external organizations.
• Flexibility to work a standard 40-hour week, with occasional weekends as needed.
• Strong commitment to following through on tasks and assignments with a high level of reliability and professionalism.
• Submitting official transcripts, diplomas, certifications and licenses may be required prior to final offer.
• The applicant selected for employment is subject to a pre-employment background check.

Skills

• Grant Management
• Compliance Monitoring
• Program Support
• Grant Application Process
• Expenditure Tracking
• Budget Tracking
• Financial Tracking Systems
• Project Coordination
• Cross-functional Collaboration
• Staff Training
• Technical Assistance
• Microsoft Office Suite
• Excel
• Data Management
• Reporting
• HIPAA Compliance
• Interpersonal Communication
• Customer Service
• Verbal Communication
• Written Communication
• Relationship Management
• Time Management
• Prioritization
• Multitasking
• Collaboration
• Teamwork
• Bilingual (English/Spanish) a plus

Location

• Austin
• San Antonio
• Dallas
• Virtual Care (Texas Residents)

Work Type

• Full-time

Experience Level

• 2-4 years

Education Level

• High School diploma or GED required
• Bachelor's degree or equivalent work preferred

Salary/Compensations

• $23/hour

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403b)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Holidays)
• Short Term & Long Term Disability
• Training & Development
• Parental Leave
• Longevity Pay

About the Company

• Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV.
• Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas.
• Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state.
• Read more about THA here: http://texashealthaction.org.

Equal Opportunity

• Texas Health Action is proud to be an Equal Employment Opportunity and Affirmative Action employer.
• We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.