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About the Role

The Human Resources Associate (Temporary) supports the day-to-day administration of Human Resources operations through coordination of HR processes, employee support, benefits administration, HRIS maintenance, onboarding activities, records management, and compliance-related functions. This role serves as a key operational resource, ensuring the accurate and timely execution of Human Resources programs while maintaining confidentiality, data integrity, and compliance with organizational policies and applicable laws.

Responsibilities

Assist with administration of employee benefit programs, including enrollment changes, qualifying life events, and benefits record maintenance.
Support annual Open Enrollment activities, including employee communications, scheduling informational sessions, and processing enrollment updates.
Maintain accurate benefits information within the HRIS and related systems.
Maintain employee records within the HRIS, ensuring accuracy and timely processing of personnel changes.
Process employee data updates related to status changes, compensation changes, organizational changes, and other employment transactions.
Conduct routine audits of HR data and records to ensure data integrity and compliance.
Generate recurring and ad hoc reports related to headcount, turnover, benefits, compliance, and other HR metrics.
Coordinate onboarding activities, including, I-9 completion, E-Verify processing, new hire documentation, and system access requests.
Facilitate new hire orientation logistics and preparation of onboarding materials.
Coordinate offboarding activities, including separation documentation, asset recovery tracking, and system access notifications.
Ensure employee records are maintained and archived appropriately throughout the employment lifecycle.
Maintain personnel files and employment records in accordance with applicable laws, regulations, and organizational policies.
Monitor completion of required compliance training and maintain accurate records.
Support audits and compliance reviews by gathering and organizing required documentation.
Assist with maintaining HR policies, procedures, forms, and templates.
Ensure timely completion and retention of employment-related documentation.
Manage Human Resources support tickets through Jira, ensuring timely intake, tracking, routing, and resolution of employee inquiries and requests related to HR policies, benefits, employment transactions, and HR programs.
Assist with employee engagement initiatives, recognition programs, and organizational events.
Coordinate HR communications and distribute employee notices as directed.
Manage HR mail, documentation, and departmental correspondence.
Provide administrative support for HR projects and operational initiatives.
Perform other duties as assigned.

Requirements

One (1) to three (3) years of experience supporting Human Resources operations, including HR administration, benefits administration, HRIS maintenance, onboarding, compliance, or related administrative functions.
Experience working with HRIS platforms required; Paycom/Paylocity experience preferred.
Experience supporting onboarding, compliance, benefits, or employee administration functions preferred.
Submitting official transcripts, diplomas, certifications and licenses may be required prior to final offer.
Information regarding employment history as it relates to the qualifications of the position may be needed for employment verification.
The applicant selected for employment is subject to a pre-employment background check.

Skills

Strong attention to detail and organizational skills.
Ability to manage multiple priorities and meet deadlines.
Strong customer service and interpersonal communication skills.
Ability to maintain confidentiality and exercise sound judgment.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Ability to learn and navigate HR technology systems.
Working knowledge of HR processes and employment compliance requirements.
Strong written and verbal communication skills.
Ability to work effectively with employees at all levels of the organization.

Location

Central Austin

Work Type

Temporary
Full-time
Hybrid
Remote

Experience Level

1-3 years

Education Level

High School Diploma or GED required
Associate's Degree preferred

Salary/Compensations

$20.80 per hour

Benefits

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (403b)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Holidays)
Short-Term & Long-Term Disability
Training & Development
Parental Leave
Longevity Pay

About the Company

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV.
Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas.
Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state.
Read more about THA here: http://texashealthaction.org.

Equal Opportunity

Texas Health Action is proud to be an Equal Employment Opportunity and Affirmative Action employer.
We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.