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About the Role

The Human Resources Coordinator provides essential administrative and operational support to the HR Department and museum staff, managing the full employee lifecycle and coordinating with benefits carriers and payroll. The ideal candidate is organized, flexible, and customer-service oriented.

Responsibilities

• Processes all benefit enrollments, terminations, and changes via carrier portals; updates the HRIS and coordinates updates with Payroll.
• Reconciles monthly benefit billings and manages the COBRA continuation process.
• Assists with Leave of Absence (LOA) administration, including tracking and employee communication for FMLA, Workers’ Compensation, and unpaid sick leave.
• Supports the administration of ADP Workforce Now, running regular audit reports to ensure data integrity.
• Inputs and tracks all personnel changes and ensures data is verified before routing to Payroll and notifying employees.
• Prepares separation packets for staff and processes terminations in ADP, benefits portals, and payroll.
• Generates biweekly and monthly union reports and other compliance or internal reports.
• Supports the museum-wide recruitment process by posting open positions, tracking requisitions, and assisting with hiring tasks.
• Coordinates with IT and Facilities to prepare for new hires, including creating ID/access badges and ordering business cards.
• Manages the HR department’s central inbox, responding to and/or routing inquiries.
• Manages personnel files, keeps files up to date, and ensures compliance.
• Coordinates the production of the monthly HR newsletter and maintains updated organizational charts.
• Assists with the planning and execution of employee events, wellness programming, and training.
• Conducts monthly departmental credit card reconciliation.
• Performs other related duties as assigned.

Requirements

• Bachelor’s degree from an accredited college or university.
• Minimum of two (2) years of human resources experience.
• Experience within a non-profit or cultural institution is highly preferred.
• Experience in a unionized environment is desirable.
• Ability to perform clerical duties with a high degree of accuracy.
• Ability to multitask and thrive in a shifting, deadline-driven environment.
• Requires prolonged periods of sitting at a desk and working on a computer.

Skills

• MS Office / Google Suite proficiency
• Applicant tracking systems (ATS) proficiency
• HRIS platforms proficiency (ADP Workforce Now strongly preferred)
• Knowledgeable in California employment and labor laws
• Knowledgeable in hiring best practices
• Strong written and verbal communication skills
• Ability to exercise excellent professional judgment
• Ability to maintain strict confidentiality
• Exceptionally organized
• Analytical
• Detail-oriented
• Approachable demeanor
• Flexible demeanor
• Collaborative demeanor
• Self-starter
• Values personal accountability

Location

• San Francisco

Work Type

• Hybrid
• Full-time

Experience Level

• 2+ years of human resources experience

Education Level

• Bachelor's degree

Salary/Compensations

• $70,000-$75,000

Benefits

• Medical
• Dental
• Vision
• 401(k)
• Paid time off

About the Company

• COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.
• Comprising the de Young Museum in Golden Gate Park and the Legion of Honor in Lincoln Park, we are the largest public arts institution in the City of San Francisco and one of the largest art museums in the United States.
• The de Young showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa.
• The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin's The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.

Equal Opportunity

• COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws.
• Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.