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About the Role

The Accounting Admin Assistant will provide administrative support to the Accounting Department, including vendor interaction and internal communication. This role is crucial for maintaining accurate financial records and ensuring smooth departmental operations.

Responsibilities

• Receive, scan, and distribute incoming mail.
• Scan, save, enter, and route vendor invoices for processing.
• Set up new vendors and ensure receipt of all required documentation.
• Maintain accurate logs of donation and refund receipts.
• Enter final account statement refunds into the accounting system.
• File and organize accounting documents.
• Assist with preparing and processing checks for mailing.
• Submit key departmental deadlines and milestones for inclusion in the organizational calendar.
• Communicate with vendors to resolve issues and maintain accurate records.
• Conduct research and updates related to vendor accounts.
• Respond to inquiries via email, phone, and in-person interactions.
• Provide administrative support to the CFO, Accounting Manager, and broader accounting team.
• Perform other duties as assigned to support departmental operations.

Requirements

• High school diploma or GED required.
• General computer proficiency required.
• Microsoft experience, especially Excel, Outlook, and Word required.
• 1 – 2 years’ experience in an administrative accounting-related position.
• Bilingual (English + Spanish) preferred.
• Accounting certificate preferred.
• NetSuite experience is a plus.

Skills

• Scanning
• Data Entry
• Filing
• Recordkeeping
• Check Processing
• Calendar Management
• Vendor Communication
• Research
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• NetSuite

Location

• Onsite

Work Type

• Full-time
• Onsite

Experience Level

• 1-2 years

Education Level

• High school diploma or GED

Salary/Compensations

• $20.00/hour

Benefits

• Employer-paid health benefits
• 401(k) investment opportunity
• Employee Assistance Program
• Paid leave including PTO and Holiday

About the Company

• Foundation Communities provides an excellent benefits package.

Equal Opportunity

• Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.