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About the Role

The Centralized Payroll Manager is responsible for the timely and accurate processing of payroll duties and reporting according to Highgate Hotels policies and procedures.

Responsibilities

• Processing weekly payrolls for multiple properties.
• Administering garnishments and tracking all returned or stopped garnishment payments.
• Processing live check reversals, direct deposit reversals, and tracking these through to completion.
• Researching payroll or payroll related items with little direction and presenting findings.
• Understanding basic payroll tax as it relates to the employee’s pay and their W2.
• Performing additional administrative duties as required.
• Contributing to a positive team environment.
• Maintaining an elevated level of confidentiality and trustworthiness.
• Working with and understanding financial information and data, and basic arithmetic functions.
• Cross-training in other accounting or hotel-related areas.
• Prioritizing job functions to meet deadlines.
• Maintaining confidentiality of information.
• Communicating effectively with other departments to achieve common hotel goals.
• Utilizing and maintaining time and attendance systems to process payroll and related information.
• Reviewing and ensuring accuracy and appropriateness of all payroll input and output.
• Monitoring, preparing, and communicating financial reports in accordance with Highgate Hotel’s requirements meeting various due dates.
• Preparing tax reports and other regulatory reports as necessary.
• Monitoring and preparing deduction schedules and payments.
• Ensuring proper paycheck distribution for each department periodically.
• Maintaining a working knowledge of current payroll related laws and regulations.
• Preparing and inputting all required payroll journal entries.
• Informing supervisor of any unusual events and/or deviations of policies or procedures.
• Copying and distributing reports as necessary.
• Responding to governmental inquiries upon receipt.
• Monitoring and maintaining timekeeping equipment.

Requirements

• Minimum of 5 years payroll processing experience.
• Experience with Dayforce payroll systems is preferred.
• Payroll experience in a unionized environment is preferred.
• Strong ability to read and understand multiple collective bargaining agreements (e.g., IWA and Division A).
• Knowledge of Union Contributions Requirements and ability to assist Finance with accurate monthly calculations and other reporting related to payroll processing.
• Strong interpersonal, written communication, and organization skills.
• Proficiency in Microsoft Office including Excel, Word, and other programs.
• Extreme attention to detail, accuracy, and data integrity.
• Sense of urgency and ability to work within a fast-paced, multi-task environment.
• Ability to work flexible hours to meet critical deadlines when necessary.
• Ability to maintain a warm and friendly demeanor at all times.
• Effective communication skills, both verbally and written, with all levels of employees and guests.
• Ability to listen effectively, understand, and clarify concerns.
• Ability to multitask and prioritize departmental functions to meet deadlines.
• Approaching all encounters in an attentive, friendly, courteous, and service-oriented manner.
• Attending all hotel required meetings and trainings.
• Maintaining regular attendance in compliance with Highgate Hotel standards.
• Maintaining high standards of personal appearance and grooming.
• Complying with Highgate Hotel standards and regulations to encourage safe and efficient hotel operations.
• Maximizing efforts towards productivity, identifying problem areas, and assisting in implementing solutions.
• Ability to effectively handle problems, including anticipating, preventing, identifying, and solving them.
• Ability to understand and apply complex information from various sources.
• Ability to maintain confidentiality of information.

Skills

• Payroll processing
• Garnishment administration
• Direct deposit reversals
• Payroll tax knowledge
• Time and attendance systems
• Financial reporting
• Tax reporting
• Deduction scheduling
• Payroll journal entries
• Microsoft Office (Excel, Word)
• Interpersonal communication
• Written communication
• Organization
• Attention to detail
• Data integrity
• Multitasking
• Prioritization
• Problem-solving

Location

• Remote (Tri-State Area - NYC required)

Work Type

• Remote
• Hybrid

Experience Level

• 5+ years

About the Company

• Highgate is a premier real estate investment and hospitality management company recognized as an innovator.
• Highgate is a dominant player in U.S. gateway markets and has a rapidly expanding presence in Europe, Latin America, and the Caribbean.
• Highgate's portfolio exceeds $20B in asset value and generates over $5B in cumulative revenues.
• The company provides expert guidance through all stages of the hospitality property cycle.
• Highgate develops bespoke hotel brands and utilizes industry-leading proprietary revenue management tools.
• Highgate maintains corporate offices in London, New York, Dallas, and Seattle.