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About the Role

The Administrative Assistant III performs a wide variety of skilled technical and administrative tasks, including managing correspondence, organizing files, preparing presentations, scheduling meetings, and providing support to officers and directors. This role requires experienced individuals working under direct supervision.

Responsibilities

• Creates routine correspondence, reports, and forms.
• Types, formats, and edits non-routine correspondence, reports, and documents.
• Organizes and corrects files and computer databases.
• Prepares advanced charts, graphs, tables, and presentations.
• Answers, screens, and routes telephone calls, and takes messages.
• Greets and assists visitors.
• Receives, opens, and routes mail for officers.
• Prepares mail for pick-up.
• Obtains information and materials for reports.
• Copies, collates, and distributes documents and materials.
• Orders, stocks, and distributes stationery, forms, office supplies, equipment, and furniture.
• Schedules and organizes meetings, luncheons, and events.
• Prepares meeting agendas, takes minutes, and documents decisions.
• Makes travel arrangements, obtains confirmations and tickets, and prepares travel expense reports.
• Demonstrates FINRA’s values.
• Collaborates, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

Requirements

• High school diploma or equivalent.
• College degree or six years administrative experience.
• Knowledge of office procedures, grammar, punctuation, and spelling.
• Ability to work with sensitive and confidential information.
• Ability to work independently, manage multiple projects and duties simultaneously, and ensure completion of numerous tasks.
• Must comply with FINRA’s Code of Conduct regarding investments and financial disclosures.
• Must disclose all brokerage accounts and authorize duplicate statements to FINRA.
• Must comply with investment restrictions and dispose of securities on FINRA’s Prohibited Company List or obtain a waiver.
• Must maintain securities accounts at firms providing an electronic feed to FINRA.
• Must execute FINRA’s Employee Confidentiality and Invention Assignment Agreement.
• Must comply with the company’s policy on nepotism.

Skills

• Proficiency in word processing software.
• Proficiency in spreadsheet software.
• Proficiency in presentation software.

Location

• Los Angeles, CA
• San Francisco, CA
• CO
• FL
• TX
• IL
• PA
• MA
• MD
• VA
• Washington, DC
• NY
• NJ

Work Type

• Hybrid
• Occasional travel
• Some overtime

Experience Level

• Experienced in assigned roles
• Six years administrative experience (alternative to college degree)

Education Level

• High school diploma or equivalent
• College degree

Salary/Compensations

• Los Angeles, CA: Minimum Hourly Rate $33.00, Maximum Hourly Rate $50.00
• San Francisco, CA: Minimum Hourly Rate $35.00, Maximum Hourly Rate $52.00
• CO/FL/TX: Minimum Hourly Rate $26.37, Maximum Hourly Rate $46.23
• IL/PA: Minimum Hourly Rate $28.94, Maximum Hourly Rate $50.91
• MA/MD/VA/Washington, DC: Minimum Hourly Rate $30.22, Maximum Hourly Rate $53.07
• NY/NJ: Minimum Hourly Rate $30.22, Maximum Hourly Rate $55.49

Benefits

• Discretionary bonus
• Overtime pay
• Comprehensive health, dental, and vision insurance
• Basic life insurance
• Accidental death and dismemberment insurance
• Supplemental life insurance
• Spouse/domestic partner and dependent life insurance
• Spouse/domestic partner and dependent accidental death and dismemberment insurance
• Short-term disability insurance
• Long-term disability insurance
• Long-term care insurance
• Business travel accident insurance
• Disability insurance
• Legal insurance
• Immediate participation and vesting in a 401(k) plan with company match
• FINRA-funded retirement contribution
• Tuition reimbursement
• Commuter benefits
• Adoption assistance
• Backup family care
• Surrogacy benefits
• Employee assistance programs
• Wellness programs
• 15 days of paid time off
• 5 personal days
• 9 sick days
• Two volunteer service days
• Military leave
• Jury duty leave
• Bereavement leave
• Voting and election official leave
• Care of a family member leave (after 90 days)
• Childbirth and parental leave (after 90 days)
• Nine paid holidays

About the Company

• FINRA is an independent, non-governmental regulator for all securities firms doing business with the public in the United States.
• FINRA works to protect investors and maintain market integrity in a public-private partnership with the Securities and Exchange Commission (SEC).
• FINRA's independent regulation plays a critical role in America’s financial system at no cost to taxpayers.
• FINRA touches virtually every aspect of the securities business, including registration, education, examination, rule-writing, enforcement, investor education, trade reporting, and dispute resolution.
• FINRA uses technology to detect insider trading and other potential market abuses.
• FINRA is a trusted advocate for investors, dedicated to keeping markets fair and proactively addressing emerging regulatory issues.
• FINRA operates from Washington, DC, and New York, NY, with other offices around the country.
• Our Growth is Creating Great Opportunities!
• Our team is expanding, and we want to hire the most talented people we can.
• Continued success depends on it!

Equal Opportunity

• All qualified applicants receive consideration for employment without regard to race, color, age, national origin, ethnicity, religion, disability, genetic information, military or veteran status, sex, or any other status or classification protected by state or local law.
• FINRA strives to make our career site accessible to all users. If you need a disability-related accommodation for completing the application process, please contact FINRA’s Employee Relations team at 240-386-4865 or by email at EmployeeRelations@FINRA.org.
• FINRA abides by the requirements of 41 CFR 60-741.5(a), prohibiting discrimination against qualified individuals with disabilities and requiring affirmative action.
• FINRA abides by the requirements of 41 CFR 60-300.5(a), prohibiting discrimination against qualified protected veterans and requiring affirmative action.