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About the Role

The Purchasing Coordinator is a central figure in the purchasing process, handling tasks including purchasing, procurement, expediting, documentation, and coordination. This role acts as a communication point with vendors, contractors, and the warehouse, and prepares reports for designers to ensure project alignment.

Responsibilities

• Purchase all approved specified furniture, materials, and labor (sub-contractors).
• Manage the ordering process: order product, manage follow up/tracking & updating Studio Designer.
• Adjust invoices as needed (shipping costs, resourced items, removals, receiving warehouse).
• Update POs as needed and update proposals per designer.
• Assist with managing and/or collecting information on damages, claims with vendors, and repairs.
• Maintain relationships with vendors/manufacturers.
• Check in deliveries to the office.
• Manage the delivery and installation schedule with the designer.
• Schedule trades, deliveries, and installs (with designer approval).
• Manage communication between all concerned parties for scheduling.

Requirements

• Bachelor's degree
• 3-5 years experience in purchasing
• Proficient in Microsoft Suite
• Experience in Interior Design a plus
• Experience working with Studio Designer a plus
• Excellent written and verbal communication
• Developed organizational skills
• Understanding of the purchasing process
• Expertise in the organization of purchasing deadlines, lead time changes, pricing changes, vendor and contractor follow up
• Proven ability to coordinate many items into a concise delivery schedule
• Initiative and ownership of tasks
• Ability to “jump-in” and eager to learn and provide support to staff
• Comfortable following up with vendors and contractors, especially when professional assertiveness is necessary

Skills

• Purchasing
• Procurement
• Expediting
• Documentation
• Coordination
• Information transfer and sharing
• Vendor communication
• Contractor communication
• Warehouse communication
• Report preparation
• Research
• Microsoft Suite proficiency
• Studio Designer experience (plus)
• Written communication
• Verbal communication
• Organizational skills
• Purchasing process understanding
• Purchasing deadline organization
• Lead time change management
• Pricing change management
• Vendor follow-up
• Contractor follow-up
• Coordination of items into delivery schedule

Work Type

• Full-time

Experience Level

• 3-5 years

Education Level

• Bachelor's degree

Benefits

• PTO and paid holidays
• Medical, dental, and vision coverage (75% company-paid)
• 401(k) plan
• Pre-tax commuter benefits
• Summer Fridays
• Team-building events
• Strong company culture