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About the Role

This role provides high-quality assistance to the Head of Brand & Innovation and the Head of Commercial, ensuring smooth day-to-day operations. You will act as a central point of coordination, managing schedules, travel, meetings, and communications, while collaborating with the wider assistant community to support senior leadership and company-wide activities. This is a highly organized, people-facing role at the heart of business operations.

Responsibilities

Manage calendars and scheduling for both leaders, coordinating with local and overseas counterparts.
Arrange business travel and handle expenses from end to end, including bookings and reimbursements.
Prepare meetings for both leaders, including online meetings that require interpretation.
Provide wider coordination and support to the Head of Brand & Innovation and the Head of Commercial as needed.
Work with the Executive Assistant to the General Manager to support senior leadership.
Act as a central coordinator for the other assistants across Brand & Innovation.
Support companywide events and townhalls together with the other assistants.

Requirements

Over five years supporting leadership as an Executive Assistant, ideally within a global company.

Skills

Confident with Microsoft Office (Outlook, Word, Excel and PowerPoint)
Strong organization
Proactive approach
Collaborative approach
Willingness to stretch beyond your core role
Business level Japanese
Business level English

Experience Level

Over five years supporting leadership

About the Company

Opella is the self-care challenger with the purest and third-largest portfolio in the Over The Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market globally.
Our mission is to bring health in people’s hands by making self-care as simple as it should be.
We serve half a billion consumers worldwide.
At the core of this mission is our 100 loved brands, our 11,000-strong global team, our 13 best-in-class manufacturing sites and 4 specialized science and innovation development centers.
Headquartered in France, Opella is the proud maker of many of the world’s most loved brands, including Allegra, Buscopan, Doliprane, Dulcolax, Enterogermina, Essentiale and Mucosolvan.
As a globally certified B Corp company, we are active players in the journey towards healthier people and planet.
Find out more about our mission at www.opella.com.