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About the Role

You are the central point of contact for office organization, ensuring smooth daily operations. You will manage incoming and outgoing mail, emails, and phone calls, order supplies, coordinate service providers, and support administrative tasks like travel management and appointment scheduling. Your goal is to maintain a well-organized, functional, and pleasant office environment.

Responsibilities

• Manage incoming and outgoing mail, emails, and phone calls.
• Order and manage office supplies and consumables.
• Coordinate external service providers, tradespeople, and suppliers.
• Support organizational and administrative tasks, including travel management and appointment scheduling.
• Maintain a well-organized, functional, and pleasant office environment.
• Assist with preliminary accounting.
• Participate in smaller projects and internal processes, such as sustainability or digitalization initiatives.

Requirements

• Be an organizational talent with a structured, solution-oriented approach.
• Possess several years of experience in Office Management or a comparable role.
• Think in terms of processes, plan ahead, and optimize workflows while maintaining attention to detail.
• Prioritize tasks effectively based on urgency and importance.
• Be comfortable working with numbers; experience in preliminary accounting is advantageous.
• Exhibit a friendly and professional demeanor with strong team and communication skills.
• Demonstrate initiative, responsibility, and a hands-on mentality.
• Have very good German language skills (written and spoken, C2 level).
• Proficient in Microsoft 365 and standard office software.
• Ideally, have initial experience with digital tools or in sustainable office practices.

Skills

• Office Organization
• Communication
• Teamwork
• Problem-Solving
• Process Optimization
• Attention to Detail
• Preliminary Accounting
• Microsoft 365
• Digital Tools
• Sustainability Practices

Location

• Germany
• Austria
• Switzerland

Work Type

• Full-time

Experience Level

• Multiple years of experience

Benefits

• Modern work environment with flat hierarchies and short decision-making paths.
• Dedicated and appreciative team.
• Scope for personal responsibility and ideas.
• Secure job in a growing company.
• Opportunities for further training and personal development.
• Practiced sustainability and social responsibility.

About the Company

• The Eberhardt Service Group GmbH is redefining Facility Management with a digital, efficient, and responsible approach.
• We create solutions that offer added value to our clients through modern processes, high service quality, and the strategic use of new technologies.
• We currently manage properties in Germany, Austria, and Switzerland, aiming to actively shape the future of Facility Management.
• Our company culture emphasizes direct communication, quick decisions, and genuine responsibility over unnecessary hierarchies.
• We foster an environment where individuals take on responsibility early, contribute ideas, and actively participate in change.
• Our workplace is performance-oriented, pragmatic, and technology-open, built on trust, respect, and fair treatment.
• Digitalization and modern technologies, including AI, support our work.
• Recruiting decisions are made responsibly with human involvement.
• We combine innovation with reliability, high standards with an open corporate culture, and ambitious goals with a strong team spirit.
• We are a modern company with a clear stance, short decision-making paths, and ample scope for individuals who want to make a difference, rather than an anonymous corporation.
• We are looking for individuals eager to rethink Facility Management and take the next steps with us.

Equal Opportunity

• Diversity makes us stronger.
• We foster a corporate culture characterized by appreciation, openness, and mutual respect.
• We aim to create a work environment where everyone feels welcome and can develop their potential, regardless of gender, nationality, ethnic or social origin, religion or belief, age, disability, sexual orientation, or gender identity.
• We view diversity as an enrichment that makes us more innovative, strengthens our collaboration, and helps us develop better solutions for our clients.
• Applications from severely disabled individuals or those with equivalent status are considered equally, in accordance with legal requirements, provided they are equally qualified.
• All personal formulations on our career page and in our job advertisements apply equally to all genders.