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About the Role

This role serves as the direct connection between City Bar members, customers, and prospects, providing prompt, accurate, and professional customer service while supporting administrative operations for Judiciary meetings and Small Law Firm Center operations.

Responsibilities

• Deliver exceptional customer service to members and customers.
• Manage a high volume of calls, emails, and in-person inquiries.
• Provide in-take of membership requests, virtual law firm applications and registrations for programs and events by phone, fax, in-person visits, or email.
• Maintain a strong understanding of membership benefits, policies, qualifications and various categories, MCLE requirements, CLE programs, CLE policies.
• Respond to customer service inquiries accurately and in a timely manner.
• Conduct outbound member welcome calls to new members.
• Monitor and respond promptly to messages/emails left on membership and CLE voicemail/email boxes.
• Provide in person, phone and virtual support for CLE programs and membership/Association events as required.
• Promote membership, CLE programs, other events and services where appropriate.
• Accurately enter membership applications, event registrations, CLE programs and audio/visual purchases into IMIS.
• Maintain Small Law Firm Center (SLFC) room requests and related service records.
• Track marketing codes and ethics hotline referrals.
• Process credit card, check payments, refunds and cancellations for membership, events, SLFC & live programs.
• Follow-up on rejected credit cards as required.
• Provide administrative support, including filing, photocopying and updating program materials.
• Support operations for Small Law Firm Center.
• Perform other duties as assigned.

Requirements

• Candidates must be authorized to work in the United States.
• Not able to sponsor visas for this position.

Skills

• Excellent interpersonal skills
• Excellent communication skills
• Excellent problem solving skills
• Excellent organizational skills
• Strong computer skills
• Knowledge of Microsoft Office
• Knowledge of iMIS (a plus)
• Knowledge of Nimble (a plus)
• Excellent verbal communication skills
• Excellent written communication skills
• Ability to perform effectively in a fast-paced, high-pressure environment

Location

• Hybrid (Midtown, Manhattan)

Work Type

• Hybrid
• Full-time

Experience Level

• At least 1 year of experience in a customer service environment

Education Level

• Associate’s level degree or higher, or equivalent experience

Salary/Compensations

• $48,000 to $50,000 range based on a 35-hour work week, plus additional pay for hours worked over 35 each week

Benefits

• Generous paid time off (vacation, personal, sick time, holidays including office closure during the last week of the calendar year through New Year’s Day, day off for volunteer work, extra time off in summer)
• Choice of medical plans (some offered at almost no charge to the employee)
• Dental
• Vision
• Eligible for 401K when employment begins (with discretionary employer match up to 3% after 1 year)
• Life insurance
• Commuter benefits program
• Employee Assistance Program
• Short-term/long-term disability insurance
• Free New York City Bar Association membership and CLE programs
• Employee discounts

About the Company

• The New York City Bar Association (City Bar), founded in 1870, is a voluntary association of lawyers and law students.
• The City Bar’s mission is to equip and mobilize a diverse legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world.
• The Customer Relations Department is the direct connection between City Bar members, customers and prospects and the broad array of membership benefits, programs (including Continuing Legal Education-CLE), events, and other services.
• The Department aims to exceed customer expectations by responding to all member/customer visits, calls, emails, and requests in an expeditious, accurate, courteous and professional manner.
• The goal of the Customer Relations Department is to deliver outstanding customer service to our members, customers, faculty and guests.

Equal Opportunity

• We actively seek a diverse applicant pool and encourage candidates of all backgrounds and unique experiences to apply.
• We welcome diversity of all kinds.
• It is the policy of the City Bar to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law.
• With regard to the Americans with Disabilities Act and other related laws, the organization will endeavor to make reasonable accommodations for persons due to their religious beliefs, disability, pregnancy, childbirth or related medical condition or because the individual was a victim of domestic violence, sexual violence or stalking.