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About the Role

This position supports up to five or more attorneys in a secretarial capacity, providing a wide range of administrative, secretarial, and document processing services for the Government Law & Policy and Private Wealth Services practice groups. The role requires familiarity with regulatory, legislative, and policy-related matters, as well as private client services involving estate planning, trusts, and wealth structuring. Candidates with solid legal support experience in other practice areas and a demonstrated ability to learn new subject matter are encouraged to apply. Flexibility to work overtime as needed is also required.

Responsibilities

Types, edits, proofreads, or processes legal documents upon request of assigned attorneys, including correspondence, memoranda, pleadings, policy memoranda, regulatory submissions, comment letters, estate planning documents, trust agreements, wills, and fiduciary-related correspondence.
Receives and/or screens telephone calls for supported attorneys, fields calls and conveys messages as necessary.
Communicates with clients, opposing counsel, courts, government agencies, regulatory bodies, and high-net-worth individuals and their advisors.
Maintains legal files (both paper & electronic), organizes and files documents.
Processes time entry, opens new matters, drafts engagement letters and audits responses.
Makes travel arrangements and processes reimbursement expenses.
Maintains attorney calendar, collates information, writes reports, prepares agendas, reviews and prepares billing invoices, and performs other administrative duties as needed.
Updates case information, scans documents, keyboards legal documents, and conducts internet research.
Manages document deliveries and tracks final executed documentation.
Assists in preparing closing transcripts and legal documents to database for ongoing transactions.
Assists with overflow work and other projects as needed.
Assists with other department activities as needed and performs additional duties and responsibilities as assigned.

Requirements

Knowledge of laws, legal codes, court procedures or agency rules of assigned practice groups (e.g., State and Federal court filing, including e-filings).
Preferred familiarity in administrative law, regulatory processes, and estate and trust administration.
Skilled in handling administrative tasks such as lawyer time entry, travel arrangements and processing invoices and expenses.
Strong attention to detail, organizational skills and ability to manage time effectively, particularly when handling sensitive client information and complex, multi-party transactions or matters.
Excellent interpersonal skills, communication skills and the ability to collaborate well in a team, including professionalism when interacting with government officials and high-net-worth clients.
Ability to work under pressure to meet strict deadlines, including regulatory or filing deadlines and client-driven timelines.
Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.
Exceptional computer skills with the ability to learn new software applications quickly.
Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment.
Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows.
Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation.

Skills

Problem-solving
Decision-making
Communication
Initiative
Adaptability
Innovation
Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
Document management
AI platforms (e.g., Microsoft Copilot, ChatGPT)

Location

Austin

Work Type

Onsite
Remote (one day a week option)
Overtime as needed

Experience Level

Minimum 2 years of experience as a legal secretary within a law firm or other professional organization is preferred.

Education Level

Bachelor’s Degree or equivalent experience is preferred.

Benefits

Competitive compensation
Excellent benefits package

About the Company

Greenberg Traurig (GT) is a global law firm with locations across the world in 15 countries.
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
Global scale with street smarts. With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace.
Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world.
Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008.
Greenberg Traurig (GT) is committed to ensuring a safe and transparent recruitment process.
From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better.
Since 1967, we’ve built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence.
GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first.
This commitment has been at the center of our story since our founding and has been essential to our and our client’s success.
We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide.

Equal Opportunity

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to hrrecruit@gtlaw.com. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.