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About the Role

CFA Institute is seeking a Specialist, Speaker Management to support the Global Event Solutions team. This role focuses on managing the speaker administration for a global events portfolio, including scheduling, contracts, permissions, logistics, internal coordination, and stakeholder follow-up. The ideal candidate is highly organized, calm under pressure, and confident working with various stakeholders to ensure smooth event execution.

Responsibilities

Coordinate speaker management activity across multiple events and projects.
Support speaker scheduling, contracting, permissions, information gathering, and event logistics.
Work professionally and responsively with external speakers, including senior and high-profile contributors.
Partner with internal teams across events, sponsorship, operations, finance, procurement, multimedia, marketing, and programme/content.
Maintain accurate records, reporting, and event/speaker-management system updates.
Track risks, blockers, or missing information and escalate early for necessary input or decisions.
Help ensure speaker workflows run smoothly for major CFA Institute events and related stakeholder activity.

Requirements

Experience in events, ideally with direct exposure to speaker management, speaker coordination, or contributor management.
Experience supporting speaker logistics, contracts, permissions, scheduling, or comparable event-administration workflows.
Comfort managing multiple events, deadlines, or workstreams simultaneously in a fast-paced environment.
Strong organization, accuracy, and follow-through with the ability to manage details independently.
Confident external communication skills, including working with speakers, contributors, vendors, or senior stakeholders.
Sound judgment on when to resolve issues independently and when to escalate early.
Experience using event, speaker, contract, reporting, or internal coordination systems is useful.
Finance or professional-services event experience is helpful but not required.

Skills

Speaker management
Speaker coordination
Contributor management
Event logistics
Contract management
Permissions management
Scheduling
Event administration
Record keeping
Reporting
Risk tracking
Issue escalation
External communication
Stakeholder management
Attention to detail
Organization
Accuracy
Follow-through
Time management
Problem-solving

Location

London, UK

Work Type

Hybrid working

Experience Level

Mid-level

Salary/Compensations

£40,000 - £45,000 per year

Benefits

Eligibility for an annual discretionary incentive bonus
12% employer contribution to a 401(k) or pension plan
Comprehensive medical benefits package
Health coverage
Generous time off
Competitive retirement plans
Flexible work options
Wellbeing and development programs

About the Company

CFA Institute is the global leader in investment excellence and ethics.
With nearly 200,000 charterholders across 160 markets, we promote professional growth, uphold ethical standards, and help advance better financial markets.
Join a global organization committed to putting investors first.
We are a globally recognized organization committed to promoting the highest standards of ethics and professional excellence in the investment industry.
The skills and experience you develop throughout your career directly support that mission.
By investing in our people, we enable both our employees and our organization to succeed.

Equal Opportunity

We are an Equal Opportunity Employer.
CFA Institute prohibits discrimination and harassment based on race, color, national origin, citizenship or immigration status, religion, creed or belief, age, marital or partnership status, marital or family status, care giver status, pregnancy and maternity, sexual and other reproductive health decisions, physical abilities/qualities, disability, sexual orientation, gender, gender identity or expression, predisposing genetic characteristic, military or veteran status, status as a victim or witness of domestic violence or sex offense or stalking, unemployment status, infectious disease carrier status, migrant worker status, educational background, socio-economic status, geographic location and culture or any other basis protected by applicable law.
This policy impacts all aspects of employment, including but not limited to, recruitment, hiring, compensation, training, development, promotion, demotion, layoff, recall, furlough, transfer, leave of absence, and dismissal.
This is a global policy that applies to all CFA Institute employees, regardless of location.
If, due to a disability or current medical condition, you need an accommodation or assistance to complete a job application, you can request one at any stage of the recruitment process by sending an email to TAHelpdesk@cfainstitute.org noting the accommodations or assistance you are requesting. Please do not include any medical or health information in this email. We will review your request and contact you to discuss the possible options and arrangements. We will try our best to provide you with an accommodation or assistance that meets your needs and respects your preferences.