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About the Role

The Executive Assistant is a trusted partner to the Office Director and Principal, providing strategic and administrative support in a fast-paced, collaborative environment. This role is central to keeping operations running smoothly, acting as a liaison across leadership, and ensuring priorities are executed with precision and professionalism.

Responsibilities

• Serve as a primary partner to senior leadership, managing complex calendars, priorities, and day-to-day operations
• Coordinate meetings, travel, communications, and materials (presentations, reports, and correspondence)
• Act as a liaison between executives, internal teams, and external stakeholders, ensuring seamless communication
• Handle confidential information with discretion while proactively anticipating needs and solving problems
• Support special projects, outreach efforts, and executive initiatives with strong organization and follow-through

Requirements

• Bachelor’s degree with 5+ years supporting senior executives in a high-level administrative role
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
• Exceptional communication, organization, and time management skills with the ability to meet tight deadlines
• A proactive, collaborative mindset with strong judgment and attention to detail
• Flexibility and commitment to excellence, including availability outside standard business hours when needed

Skills

• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Communication
• Organization
• Time management
• Attention to detail

Location

• California

Work Type

• Full-time

Experience Level

• 5+ years

Education Level

• Bachelor's degree

Salary/Compensations

• $35 - $45 hourly

Benefits

• Medical, Dental, Vision, Life, AD&D, Disability and other voluntary benefits
• Flexible Spending Accounts for Medical and Childcare
• Paid Time Off, Family Leave for New Parents, Volunteer Time
• Tuition Reimbursement
• Commuter Transit (where available)
• 401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments
• Fitness Reimbursement
• Wellness, diversity/inclusion and employee resource programs and initiatives

About the Company

• Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges.
• An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future.
• We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

Equal Opportunity

• Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
• Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.