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About the Role

Provides high-quality, comprehensive secretarial and administrative services to the CEO and MSS Management, including coordinating schedules with VIP visitors and clients, managing email and meetings, and arranging travel.

Responsibilities

• Assist CEO with ad-hoc requirements.
• Assist CEO and MSS management with administrative tasks, including due date control, expense management, schedule organization, diary maintenance, and appointment setting.
• Arrange travel and accommodation for CEO and MSS management.
• Communicate with clients on administrative or logistic matters for the CEO.
• Coordinate activities, events, and services for the MSS department, managing supplies and invoices.
• Manage documents, including disseminating information, drafting presentations, and filing.
• Act as fire warden and primary point of contact for the MSS area.

Requirements

• Minimum of 3 years of Executive Secretary experience in international financial firms.

Skills

• Strong knowledge of administrative and clerical procedures
• Excellent interpersonal skills with counterparties from different cultures and backgrounds
• Deep knowledge of Japanese business manner
• Strong time management skills
• Excellent IT/PC skills (e.g., Office Word, Excel)
• Fluency in English (oral and written)
• Proactive and self-motivated
• Excellent communication skills
• Sound work ethics
• Cultural awareness and sensitivity
• Flexibility and respect
• Customer service orientation
• Team player
• Zealous, positive, and responsible

Experience Level

• Minimum of 3 years