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About the Role

Support the day-to-day administration of the Corporate Counsel’s Office at The American Society for the Prevention of Cruelty to Animals (ASPCA), contributing to the mission of saving, transforming, and protecting animal lives. The Corporate Counsel’s Office provides legal support and policy guidance across all ASPCA departments, ensuring compliance with organizational goals and laws. This role requires strong organizational, proactive, resourceful, and efficient work habits, with a high level of professionalism and discretion.

Responsibilities

Ensure all finalized contracts are fully executed and saved appropriately.
Track metadata for fully executed contracts.
Support attorneys in tracking key contract dates, such as expiration and automatic renewal.
Input, track, and manage matters in the online legal management system.
Communicate with internal stakeholders for follow-up items.
Assist the compliance team with regulatory filings, including securing signatures and confirming receipt.
Support the team in drafting, mailing, and tracking communications.
Maintain organized electronic files within the digital file management system.
Assist the team with calendar management.
Assist the team with travel planning.
Prepare and submit expense reports for the team.
Maintain knowledge of department priorities and workflow.
Review administrative functions and implement process improvements.
Monitor team inboxes and provide support.

Requirements

Ability to work in a fast-paced environment balancing multiple projects simultaneously.
Interest in and commitment to animal welfare.
Ability to maintain the highest level of confidentiality when handling sensitive information.
Ability to respond quickly to requests.
Asks questions to identify needs that may not be stated.
Plans, organizes, and prioritizes work.
Presents information clearly in oral and written forms.
Detail-oriented with a premium on accuracy.
Ability to complete and manage work independently, including from a remote location.
Proficiency with Microsoft Office required.
Ability to learn new technologies and software required.
Ability to exemplify ASPCA’s core values and behavioral competencies.

Skills

Digital file management systems (e.g., Box, SharePoint)
Online legal matter management system
Contract management system
Calendar management
Travel planning
Expense report preparation
Microsoft Office

Location

United States

Work Type

Remote
On-site

Experience Level

5 years’ combined experience as a legal assistant
1 year experience managing calendars for others
1 year experience planning travel for others
1 year experience preparing and submitting expense reports

Education Level

High school degree, GED or equivalent experience
Notary, or ability to obtain a notary, preferred

Salary/Compensations

$38.00 - $40.40 per hour

Benefits

Affordable health coverage, including medical, employer-paid dental and optional vision coverage.
Flexible time off that includes vacation time, paid personal time, sick time, bereavement time, paid parental leave, and 10 company paid holidays.
401(k) plan with dollar-for-dollar match up to 4% and an additional 4% contribution.
Robust professional development opportunities, including classes, on-the-job training, coaching and mentorship.

About the Company

The ASPCA was founded in 1866 to prevent cruelty to animals and protect them under the law.
As a 501(c)(3) not-for-profit corporation, the ASPCA works nationwide to prevent cruelty to dogs, cats, equines, and farm animals.
The ASPCA headquarters in New York City includes an animal hospital, clinics, a rehabilitation center, kitten nursery, adoption center, and community veterinary centers.
The ASPCA operates nationwide programs including disaster and cruelty interventions, behavioral rehabilitation, animal placement, legal and legislative advocacy, and support for the sheltering and veterinary community.
The ASPCA fosters a collaborative and compassionate culture, welcoming diverse voices to contribute to its lifesaving mission.
The ASPCA is committed to diversity, equity, and inclusion to elevate its organizational culture and advance its vision for animals.

Equal Opportunity

Our staff represent a vast array of backgrounds and diversity dimensions, bringing with them valuable experiences and perspectives.
We are committed to diversity, equity, and inclusion at the ASPCA because it elevates our organizational culture, aligns with our Core Values, and enables us to move further and faster toward the ASPCA’s vision – that all animals live good lives; valued by society, protected by its laws, and free from cruelty, pain and suffering.