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About the Role

Wilson Elser is seeking a motivated Administrative Assistant to provide administrative assistance to the Office Administrator in a fast-paced law firm environment. This role offers opportunities for career growth and professional development within a collaborative and innovative firm.

Responsibilities

• Provide administrative support to the Office Administrator and assist with daily office operations.
• Manage calendars, prepare correspondence, reports, presentations, and other business documents.
• Draft, prepare, and distribute meeting agendas and related materials.
• Assist with employee communications and reminders.
• Assist with basic financial and administrative processes, vendor invoices, expense reports, and other administrative paperwork.
• Assist with the preparation of onboarding documentation for new employees.
• Assist with scheduling and coordination of new attorneys’ photo sessions.
• Coordinate meetings, conferences, and training sessions, including scheduling and room reservations.
• Help organize firm office events, training sessions, and employee engagement activities.
• Assist with file inventory and comply with file storage processes.
• Serve as backup support for other general administrative duties and provide cross-functional support as needed.

Requirements

• Must have a high school diploma.
• Strong computer and keyboarding skills with proficiency in MS Office Suite and document management systems.
• Attention to detail and organizational skills are critical.
• Clear and effective communication skills, both orally and in writing.
• Must be able to multitask and successfully manage a variety of demands daily.
• Must be able to work independently and be proactive.
• Good problem-solving, planning, confidentiality, and time management skills are important.
• Ability to work well in a team environment.

Skills

• MS Office Suite proficiency
• Document management systems proficiency
• Attention to detail
• Organizational skills
• Communication skills (oral and written)
• Multitasking
• Independent work
• Proactive
• Problem-solving
• Planning
• Confidentiality
• Time management
• Teamwork

Location

• San Francisco Office

Work Type

• On-site
• Full-time

Education Level

• High school diploma

Salary/Compensations

• $65,000—$95,000 USD

Benefits

• 401(k) retirement savings plan
• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• 401k match
• Generous PTO plan
• Access to corporate discount plans

About the Company

• Wilson Elser is a national law firm with over 1,400 attorneys across 46 offices nationwide.
• Recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal’s survey of the nation’s largest law firms.
• The firm fosters a culture of collaboration, innovation, client service, and mutual respect.
• Committed to empowering employees for career growth and professional thriving.

Equal Opportunity

• Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.
• Employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.