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About the Role

The Executive Assistant will provide administrative support to key senior members of the US Corporate Banking Team in New York. This individual will possess excellent organizational, communication and presentation skills with the ability to interact directly with Senior Executives and high-level clients.

Responsibilities

• Organize the Managing Directors using independent judgment, discretion and diplomacy, and make day-to-day administrative and operational decisions on his/her behalf
• Coordinate and prioritize the daily activities, identifying potential problems and shifting priorities
• Project a professional image to visitors and CIBC personnel by providing prompt courteous information and assistance
• Greet scheduled visitors and direct/escort them, as appropriate
• Answer department telephone calls in a professional manner and provide information and/or redirect the caller appropriately
• Coordinate schedules, meetings, conference calls and appointments, and manage heavy travel schedules and reservations (air, hotel, ground transportation)
• Participate in department event planning including: catering for large department events, confirmation of attendee list, choosing a vendor, recommend food options, complete orders, arrange for delivery all within budget
• Manages equipment and office supplies, including: Service Now requests for all employees, equipment repairs, stationery orders, business cards, facilities issues, etc
• Maintain tracking of all expenses and invoices
• Compose routine correspondence, and prepare/route incoming and outgoing correspondence, including e-mail
• Liaise with assistants from multiple teams across the firm
• Assist with any ad hoc projects
• Provide daily technology support and maintenance of printers, scanners, photo copiers, telephones, mobile devices and computers in accordance with CIBC policies
• Investigate ad hoc system/software problems.
• Prepare, submit, track and escalate Service Now requests to ensure all technology issues and requests are addressed in a timely manner.
• Liaise and trouble shoot with various technology support groups when escalating urgent matters.
• Use sound judgment to ensure the correct solution is identified and implemented
• Disseminate technology information, as required, to department personnel
• Track and manage inventory of all department hardware and software
• Work with external vendors, suppliers and technical support to ensure efficient department operations
• Act as a resource to department users and coordinate training on new equipment
• Maintain current knowledge of hardware, software applications and corresponding policies at CIBC
• This job interacts with various managers and assistants across multiple teams in the bank
• This job coordinates with outside vendors (travel, catering, supply orders, etc)
• As an employee of CIBC, the incumbent must comply with all applicable CIBC and Line of Business policies, standards, guidelines and controls

Requirements

• A minimum of 5+ years of Administrative experience in a corporate environment
• Good interpersonal and customer relationship management skills to deal effectively with a range of people at all levels
• Ability to handle multiple tasks within a very fast-paced financial services company
• Proficient in Microsoft Word, Excel and PowerPoint
• Excellent organizational skills
• Strong communication skills, both written and oral, requiring tact, diplomacy and discretion, as well as the ability to maintain confidentiality
• Good interpersonal and customer relationship management skills to deal effectively with a range of people at all levels
• Strong attention to detail
• Highly motivated self-starter, able to work independently with minimum direction and identify solutions to problems that arise
• Strong technical skills to support maintenance of office equipment
• Ability to exercise good judgment to resolve a wide variety of issues and problems
• Ability to manage multiple priorities
• Ability to work in a team environment
• You embrace and champion change. You'll continuously evolve your thinking and the way you work in order to deliver your best.
• Your influence makes an impact. You know that relationships and networks are essential to success. You inspire outcomes by making yourself heard.
• You’re digitally savvy. You seek out innovative solutions and embrace evolving technologies. You can easily adapt to new tools and trends.
• You're driven by collective success. You know that collaboration can transform a good idea into a great one. You understand the power of an inclusive team that enjoys working together to create a shared vision.
• Values matters to you. You bring your real self to work and you live our values – trust, teamwork, and accountability.
• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office).

Skills

• Accountability
• Communication
• Decision Making
• Event Management
• Multitasking
• Office Administration
• Organizational Efficiency
• Travel Coordination
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

Location

• New York, NY

Work Type

• Onsite
• Remote
• Hybrid

Experience Level

• 5+ years of Administrative experience

Salary/Compensations

• $95,000 - $115,000

Benefits

• Medical
• Dental
• Vision
• Health Savings Account
• Life Insurance
• Disability
• Other Insurance Plans
• Paid Time Off (including Sick Leave, Parental Leave, and Vacation)
• Holidays
• 401(k)
• Competitive salary
• Incentive pay
• Banking benefits
• Benefits program
• Vacation offering
• Wellbeing support
• MomentMakers, our social, points-based recognition program

About the Company

• We’re building a relationship-oriented bank for the modern world.
• At CIBC, we embrace your strengths and your ambitions, so you are empowered at work.
• Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.
• At CIBC, your goals are a priority.
• We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential.
• We aspire to give you a career, rather than just a paycheck.
• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.
• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong.
• We seek applicants with a wide range of abilities and we provide an accessible candidate experience.
• At CIBC, we are in business to help our clients, employees and shareholders achieve what is important to them.
• Our ability to create value for all CIBC stakeholders is driven by a business culture based on common values: Trust, Teamwork and Accountability.
• Working with CIBC makes you a part of a work environment committed to our clients, employees and communities - a place where you can excel.
• Every day, our 48,000 employees help our clients achieve their financial goals, because what matters to our clients, matters to us.

Equal Opportunity

• California residents — your privacy rights regarding your actual or prospective employment
• We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com