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About the Role

As part of SYSTRA’s bid team, you will play a key role in contributing to the expansion of our business by being a champion for the Quality aspect of bidding. For larger bids, you will work as an integral part of the Bid Team, working with the Bid Manager and Subject Matter Experts directly to craft and/or review responses to ensure they meet the client’s tender requirements and score maximum marks in evaluation. To support smaller bids, you will help to provide suitable resources such as guidance and model responses, and provide advice and support as needed. A key part of your role will to disseminate good practice in bid writing to our bid teams and technical staff through training and ongoing engagement.

Responsibilities

Work with the Bid directors and Bid Managers to develop a proposal structure and produce written bid responses and presentation collateral in line with deadlines.
Review and edit previously written content, working with other bid team members and wider SYSTRA group employees to gather evidence and craft compelling win themes/propositions.
Write effective, concise, and compelling content under pressure.
Write content for bid presentations and supporting documentation, ensuring cohesive and consistent alignment to bid submissions.
Construct responses that pull together information from various sources in an interesting and comprehensive format.
Support other bid team members to build their confidence in writing and producing materials.
Support the development of bid library content.
Carry out audits of past bids for quality and continuous improvement.
Engage with clients to ensure thorough understanding of their current and future needs.
Review preliminary bid documents to recommend go/no go decisions in line with business strategy.
Be familiar with the design and technical capabilities, operational processes, and procedures within SYSTRA group.
Engage with the broader UK organisation to develop close working relationships and leverage joint technical capability.
Write key elements of bid responses with assistance from colleagues, ensuring commercial requirements and risks are considered and mitigated.
Champion continuous improvement through lessons learned for future bids/proposals and by engaging with SYSTRA Group’s ‘Bid Excellence’ team.
Negotiate with Systra department managers for the allocation of technical and engineering personnel.
Contribute to the performance management process for assigned staff with the HR Department.
Manage commercial aspects of the bid process, including budgets, updating financial systems, and assisting with project invoicing.
Develop and deliver progress reports and presentations to internal stakeholders.
Co-ordinate with the HR department and support Health, Safety and Welfare initiatives.
Promote and sustain a constructive, supportive, and collaborative working relationship with clients and management.
Be involved with interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance and resolving problems.
Ensure compliance with all Health and Safety requirements outlined in Systra Ltd.’s Business Management System.

Requirements

Proven track record of successful bid/proposal quality response delivery with a sound understanding of commercial and contract terms.
Ability to understand client needs and translate these into concrete technical solutions.

Skills

Excellent communication skills
Excellent collaboration skills
Ability to work as a member of cross-cultural teams in different time zones
Ability to make decisions in time-pressurised situations
Ability to write concise and accurate answers in perfect English
Experience in InDesign and similar design packages is desirable
Professional approach with the ability to motivate others
Good engineering and technical knowledge
Willingness and ability to learn quickly
Self-motivated
Excellent personal time management skills

Location

UK & Ireland

Work Type

Full-time

Experience Level

60+ years of company experience
1000+ colleagues in UK & Ireland

Education Level

Degree or recognised engineering qualifications

About the Company

SYSTRA’s specialists plan, design, integrate, test, commission, project manage and deliver mass transit and mobility solutions relied on by more than 50 million people daily.
For over 60 years, the Group has been committed to helping cities and regions contribute to their development by creating, improving, and modernising transport infrastructure with sustainability, accessibility, and innovation at the heart of designs.
With over 10,300 colleagues globally and around 1000 in the UK & Ireland, SYSTRA is growing significantly.