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About the Role

The Legal Executive Assistant (LEA) serves as a trusted business partner to senior attorneys, managing the daily operations of a complex legal practice. This role requires strong administrative expertise and knowledge of legal procedures, terminology, and documentation, working collaboratively with other support staff to ensure seamless delivery across all practice functions.

Responsibilities

• Manage attorney projects and deadlines, coordinating with legal and administrative teams.
• Serve as a primary liaison between attorneys, clients, and internal departments.
• Delegate tasks to LSAs and internal support teams, monitoring progress and communicating updates.
• Mentor and provide ongoing professional development feedback to LSAs.
• Draft, proofread, and finalize legal documents, correspondence, and presentations.
• Oversee electronic and physical filing systems within the firm's document management system.
• Conduct research and compile information to support case preparation and attorney briefings.
• Coordinate complex meeting logistics including agendas, materials, and follow-up on action items.
• Manage billing processes including prebill review, approval workflows, and final bill delivery.
• Manage attorney calendars, resolve scheduling conflicts, and coordinate complex travel itineraries.
• Ensure expense reports and time entries are submitted accurately and on time.

Requirements

• Exercises sound judgment, discretion, and professionalism when handling confidential and sensitive legal matters.
• Strong communicator — clear and concise in writing and verbally.
• Highly organized with excellent time management skills; able to prioritize and multitask in a fast-paced, high-pressure environment.
• Detail-oriented with a proactive, solutions-focused approach.
• Tech-savvy and comfortable with legal research tools, case management software, billing platforms, and standard production applications (Word, PowerPoint, Excel).
• Experienced with AI-powered tools for document production, review, and research.
• Proficient in virtual collaboration tools (Zoom, Microsoft Teams).
• Adaptable and eager to learn as technology and practice needs evolve.
• 5+ years of administrative experience supporting senior-level leadership in a corporate or legal environment.

Skills

• Legal research tools
• Case management software
• Billing platforms
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• AI-powered tools for document production, review, and research
• Virtual collaboration tools (Zoom, Microsoft Teams)

Location

• San Francisco, CA

Work Type

• Hybrid
• Full-Time

Experience Level

• 5+ years of administrative experience supporting senior-level leadership

Education Level

• High School Diploma or GED
• Bachelor's degree in Legal Studies, Business Administration, or related field (Preferred)

Salary/Compensations

• $49.45 – $65.52/hour (DOE)

Benefits

• Medical
• Dental
• Vision
• 401(k)