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About the Role

The Legal Administrative Assistant provides broad administrative and clerical support to attorneys and legal teams in a fast-paced law firm. This role is central to keeping daily operations running smoothly, requiring strong organizational skills, sharp attention to detail, and the ability to juggle multiple priorities simultaneously.

Responsibilities

• Provide practice-specific support to multiple associates, partners, and attorneys, understanding unique practice area requirements and prioritizing work accordingly.
• Draft, edit, and proofread legal documents, communications, and presentations to ensure accuracy and quality.
• Support day-to-day information governance and records management, ensuring content is stored in approved repositories, organized per firm policy, and proactively managed through matter close-out.
• Collaborate with other LAAs and LEAs on complex projects, delegate appropriately to LSAs, and provide status updates to attorneys, escalating as needed.
• Organize and monitor assignments within the firm's workflow management tools, including time entry and expense reimbursements.
• Oversee billing matters including prebill processing, approval workflows, and final bill delivery; serve as attorney proxy for billing questions and follow-up.
• Handle confidential and sensitive matters with discretion; serve as a trusted resource for associates and partners.

Requirements

• Familiar with legal terminology, documentation standards, and best practices for law firm environments.
• Proficient in Microsoft Office (Word, PowerPoint, Excel) and legal software such as iManage, Aderant, DocXTools, or Innova.
• Comfortable with AI-powered tools for document production, review, and research.
• Strong attention to detail with solid problem-solving instincts and the ability to make quick, sound decisions.
• Effective communicator, both written and verbal, across attorneys, clients, and support staff.
• Works well under pressure; stays organized and positive when managing competing deadlines.
• Adaptable and open to feedback; eager to grow skills as tools and practice needs evolve.
• Proficient in virtual collaboration platforms (Zoom, Microsoft Teams).
• Experience in workflow management or task-tracking roles a plus.

Skills

• Microsoft Office (Word, PowerPoint, Excel)
• iManage
• Aderant
• DocXTools
• Innova
• AI-powered tools
• Virtual collaboration platforms (Zoom, Microsoft Teams)
• Workflow management
• Task-tracking

Location

• San Francisco, CA

Work Type

• Hybrid
• Full-Time

Experience Level

• 2+ years of experience in a legal setting under attorney or administrator supervision, or within a professional services environment

Education Level

• High School Diploma or GED
• Bachelor's degree in Legal Studies, Business Administration, or related field

Salary/Compensations

• $37.50 – $53.18/hour (DOE); non-exempt, overtime eligible

Benefits

• Full benefits package including medical, dental, vision, and 401(k)