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About the Role
The Legal Executive Assistant (LEA) – Disputes serves as a trusted business partner to senior attorneys within a litigation/disputes practice, managing the daily operations of a complex legal practice so attorneys can focus on client work and business development. This is an executive-level support role requiring both strong administrative expertise and a solid working knowledge of legal procedures, terminology, and documentation in a disputes environment. The LEA works collaboratively with Legal Administrative Assistants (LAA) and Legal Support Assistants (LSA) to ensure seamless delivery across all practice functions.
Responsibilities
- Manage attorney projects and deadlines, coordinating with legal and administrative teams to ensure all milestones are met efficiently.
- Serve as a primary liaison between attorneys, clients, and internal departments — handling inquiries, relaying information, and exercising independent judgment when responding on behalf of attorneys.
- Delegate tasks to LSAs and internal support teams; monitor progress and communicate updates to ensure timely, accurate delivery.
- Mentor and provide ongoing professional development feedback to LSAs supporting the attorney's team.
- Draft, proofread, and finalize legal documents, correspondence, and presentations; review all work product for accuracy before delivery.
- Oversee electronic and physical filing systems within the firm's document management system, ensuring all materials are organized and current.
- Conduct research and compile information to support case preparation and attorney briefings.
- Coordinate complex meeting logistics including agendas, materials, and follow-up on action items.
- Manage billing processes including prebill review, approval workflows, and final bill delivery; serve as attorney proxy on billing matters.
- Manage attorney calendars, resolve scheduling conflicts, and coordinate complex travel itineraries.
- Ensure expense reports and time entries are submitted accurately and on time.
Requirements
- Exercises sound judgment, discretion, and professionalism when handling confidential and sensitive legal matters.
- Strong communicator — clear and concise in writing and verbally, with the ability to interact effectively with attorneys, clients, and support staff at all levels.
- Highly organized with excellent time management skills; able to prioritize and multitask in a fast-paced, high-pressure environment.
- Detail-oriented with a proactive, solutions-focused approach.
- Tech-savvy and comfortable with legal research tools, case management software, billing platforms, and standard production applications (Word, PowerPoint, Excel).
- Experienced with AI-powered tools for document production, review, and research.
- Proficient in virtual collaboration tools (Zoom, Microsoft Teams).
- Adaptable and eager to learn as technology and practice needs evolve.
Skills
- Legal research tools
- Case management software
- Billing platforms
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Excel
- AI-powered tools for document production, review, and research
- Virtual collaboration tools (Zoom, Microsoft Teams)
Location
- San Francisco, CA
Work Type
- Hybrid
- Full-Time
Experience Level
- 5+ years of administrative experience supporting senior-level leadership in a corporate or legal environment
Education Level
- High School Diploma or GED
- Bachelor's degree in Legal Studies, Business Administration, or related field
Salary/Compensations
- $49.45 – $65.52/hour (DOE); non-exempt, overtime eligible
Benefits
- Medical
- Dental
- Vision
- 401(k)