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About the Role

JIAS Toronto is seeking an Executive Assistant to provide administrative support to the Executive Director, Board of Directors, and Agency Committees. This role is crucial for assisting immigrants and refugees with settlement in the Greater Toronto Area.

Responsibilities

• Provide administrative support for the Executive Director, including managing phone calls, scheduling, and meeting agenda development.
• Manage communications with external stakeholders such as clients, government, and other agencies.
• Liaise and maintain ongoing communication with the Board Chair and other Board Members.
• Compile, update, maintain, and distribute Board Meeting agendas, minutes, and relevant package material.
• Attend all Board meetings and Board committee meetings as required.
• Update and maintain documentation for the board of directors, including sector briefs, policies, and compliance-related documents.
• Update and maintain documentation to support the management team as required.
• Support senior managers with higher-level Agency projects and initiatives.
• Provide agency-wide support and coordination for internal and external events.
• Maintain mailing lists and an efficient electronic filing system.
• Perform other duties as assigned.

Requirements

• Post-Secondary degree/diploma in Office Administration or a related field.
• Minimum 5 years of related experience in an office-related setting.
• Experience supporting a board of directors or senior-level executives.
• Proficiency in Microsoft Office Package (Word, Excel, PowerPoint).
• Knowledge of Access and database programs.
• Excellent written and verbal skills for liaising with various contacts.
• Work experience in a non-profit environment is considered an asset.
• Comprehension of French or another language is considered an asset.

Skills

• Microsoft Office Package (Word, Excel, PowerPoint)
• Access
• Database programs
• Written communication
• Verbal communication

Location

• Greater Toronto Area

Work Type

• Full-time

Experience Level

• Minimum 5 years related experience

Education Level

• Post-Secondary degree/diploma in Office Administration or a related field

About the Company

• JIAS Toronto is a not-for-profit corporation dedicated to helping immigrants with settlement in the Greater Toronto Area.
• JIAS Toronto assists immigrants and refugees in meeting basic financial, language, social, and other requirements of immigration.
• We work to advance the well-being and social integration of newcomers by providing a full range of settlement support, counseling, language training, and referral services.

Equal Opportunity

• JIAS Toronto, is committed to the principle of equal opportunity in employment and welcomes candidates from diverse backgrounds.
• Accommodations during all phases of the hiring process will be made wherever possible. Please advise us if any accommodations are required.